State Contract Procurement Supervisor

DelDOT; Dover, Northern (DE, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

DelDOT is seeking a lead procurement professional to oversee statewide contract activities, directing staff and ensuring fair, efficient solicitations and awards in line with state requirements.

You will manage complex procurements, strengthen contract administration, and support agency and vendor relationships, with a focus on process improvement and customer service.

Qualifications

• Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
• Six months experience in developing contracts for procurement of goods and services including researching and writing specifications, analyzing bids and recommending contract award.
• Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes.
• Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
• Knowledge of developing policies or procedures.
• Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

Responsibilities

• Manages existing centralized contracts to ensure compliance with terms of contract; monitors vendor performance and resolves contract disputes, complaints and price discrepancies; negotiates changes.
• Provides consultation services; interprets and explains applicable laws, rules, regulations, policies and procedures for contract development, monitoring, accounting, and auditing.
• Develops, reviews, plans and coordinates procurement activities such as writing bid specifications, developing Request for Proposals (RFP) and Invitations to Bid (ITB), advertising for bid, and recommending contract awards.
• Researches, analyzes and interprets technical aspects of bid specifications for goods and professional and non-professional service contracts.
• Develops proposal criteria in coordination with user agencies.
• Develops contract baselines, terms and conditions through market analysis.
• Conducts pre-bid meetings, facilitates RFP selection committee and participates on related procurement contract committees.
• Negotiates new contracts and contract extensions with vendors using best and final offer techniques and Request for Proposal procedures; recommends contract award, prepares award notice and notifies successful vendors.
• Recommends changes to existing state procurement and contract management processes.

Skills

Procurement management

Contract negotiation

Regulatory compliance

Contract administration

Staff supervision

Job description

Summary Statement

Lead and oversee statewide contract procurement activities, providing direction and support to procurement staff while ensuring solicitations and contract awards are conducted fairly, efficiently, and in accordance with State procurement requirements. Manage complex procurements, strengthen contract administration practices, support agency and vendor relationships, and identify opportunities to improve processes, consistency, transparency, and customer service.

Essential Functions

• Manages existing centralized contracts to ensure compliance with terms of contract; monitors vendor performance and resolves contract disputes, complaints and price discrepancies; negotiates changes.
• Provides consultation services; interprets and explains applicable laws, rules, regulations, policies and procedures for contract development, monitoring, accounting, and auditing.
• Develops, reviews, plans and coordinates procurement activities such as writing bid specifications, developing Request for Proposals (RFP) and Invitations to Bid (ITB), advertising for bid, and recommending contract awards.
• Researches, analyzes and interprets technical aspects of bid specifications for goods and professional and non-professional service contracts.
• Develops proposal criteria in coordination with user agencies.
• Develops contract baselines, terms and conditions through market analysis.
• Conducts pre-bid meetings, facilitates RFP selection committee and participates on related procurement contract committees.
• Negotiates new contracts and contract extensions with vendors using best and final offer techniques and Request for Proposal procedures; recommends contract award, prepares award notice and notifies successful vendors.
• Recommends changes to existing state procurement and contract management processes.

Job Requirements

• Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
• Six months experience in developing contracts for procurement of goods and services including researching and writing specifications, analyzing bids and recommending contract award.
• Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
• Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
• Knowledge of developing policies or procedures.
• Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com. If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail]. The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.