Procurement Specialist (Procurement Officer I)

State of Maryland; Baltimore (MD); Hybrid; USD 70,000 - 90,000; Full time

Job summary

The Maryland Department of Commerce is seeking a Procurement Specialist (Procurement Officer I) to procure goods and services for the Division of Administration and Technology, in Baltimore. The role will manage bids, negotiations and contract awards in compliance with state laws.

Candidates should have extensive procurement experience, familiarity with FMIS ADPICS, and strong verbal and written communication skills to support agency staff and coordinate statewide procurement efforts.

Qualifications

• Six years of professional contract management or procurement experience.
• Experience soliciting, evaluating, negotiating and awarding contracts.
• Knowledge of government procurement laws, regulations and policies.
• Proficiency with ADPICS FMIS and Microsoft Office/Google apps.

Responsibilities

• Procure goods and services up to $200,000 via competitive, sole source, or negotiated awards.
• Prepare solicitations (IFB/RFP) and issue contracts after awards.
• Ensure compliance with state procurement laws and policies.
• Coordinate with agency personnel and statewide procurement activities.
• Process requisitions in ADPICS FMIS and maintain vendor data.

Skills

Interpersonal communication

Written communication

Oral communication

Education

Bachelor’s degree in a related field

Tools

ADPICS FMIS

Microsoft Office

Google Mail / G Suite

Job description

Introduction

The Maryland Department of Commerce is seeking qualified applicants for the Procurement Specialist (Procurement Officer I) position within the Division of Administration and Technology.

GRADE

16

LOCATION OF POSITION

World Trade Center
401 East Pratt Street, Baltimore, MD 21202

POSITION DUTIES

The primary responsibilities are to procure a high quantity of goods and services up to $200,000 for equipment, services, supplies and information technology items. The procurement methods utilized for purchasing activities are either sole source, competitive or negotiated awards. This is done through direct bid solicitations; credit card purchases or processing sole source procurement requests. Incumbent will evaluate, negotiate and award contracts according to State Procurement laws, procedures and regulations and maintain contracts ensuring compliance with the terms and conditions; conduct Invitation for Bids (IFB) and Request for Proposals (RFP) solicitations and issues contracts after awards; provide guidance and support to agency personnel as required; coordinate activities involving procuring commodities and services for divisions in accordance with required State procurement guidelines. Other duties include processing requisitions in the Advanced Purchasing and Inventory System (ADPICS) of the State's Financial Management Information System (FMIS) and updating vendor information in FMIS; monitoring and processing assigned statewide commodity/service contracts; and performing departmental administrative tasks.

Candidates must possess excellent interpersonal, written and oral communication skills; knowledge of government procurement laws, regulations, and policies. Experience with the ADPICS portion of FMIS; ability to review procurement contracts for compliance; handle multiple, concurrent and high priority tasks in a timely manner; experience with conducting pre-proposal conferences; and must be detailed oriented. Proficiency with Microsoft Office Suite, Google Mail and/or other relevant software is required.

MINIMUM QUALIFICATIONS

Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

• Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.
• Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.
• Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience with the ADPICS portion of FMIS.
• Knowledge of and experience in state government procurement laws, regulations, and policies.
• Ability to conduct pre-proposal conferences.
• Experience in reviewing procurement contracts for compliance with State laws and regulations.
• Experience working with the State of Maryland's Financial Management Information System.
• ��A Bachelor's Degree in Finance, Accounting or a related field.

SELECTION PROCESS

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

EEO STATEMENTS

As an E‑Verify and Equal Opportunity Employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.