Procurement Officer I

State of Maryland; Annapolis (MD); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Telework eligible

Health, dental and vision plans

Job summary

The Maryland Department of Human Services (DHS) is seeking a procurement professional in Anne Arundel County to coordinate contracting activities, ensure compliance with state procurement laws, and provide guidance on policies and procedures.

The role involves contract development, advertising opportunities, bid evaluation, performance monitoring, and collaboration with agency staff. A bachelor’s degree and several years of experience are preferred; telework may be available.

Qualifications

• Six years of professional contract management or procurement experience.
• Experience in soliciting, evaluating, negotiating and awarding contracts.
• Knowledge of state procurement laws and regulations.

Responsibilities

• Develops contract specifications and terms per state procurement procedures.
• Oversees advertisement of procurement opportunities and bid evaluations.
• Monitors contractor performance and enforces contract terms.

Skills

Contract management

Procurement

Financial controls

Vendor negotiation

Education

Bachelor's degree

Graduate education

Tools

FMIS

ADPICS

Rstars

EMMA

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than one million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

16

LOCATION OF POSITION

Anne Arundel County Department of Social Services
Child Support Administration
44 Calvert Street
Annapolis, MD 21401

Main Purpose of Job

This position is responsible for exercising independent judgment with regards to coordinating tasks, formulating acceptable internal controls to ensure the reliability of accounting records/data, assisting with reducing undistributed collection balances. Incumbent is also responsible for providing guidance and direction on policies, procedures for staff and assistance to all other agency staff in matters relating to procurement procedures. Incumbent attends meetings, conferences, seminars and workshops to keep current with accounting trends and concerns and State policies. This position represents the agency in a courteous and professional manner to all customers, both internal and external.

POSITION DUTIES

• Develops contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modification, contract renewals and advertisement requirements in accordance with State Procurement procedures, laws and regulations for the procurement of all necessary services, supplies, equipment, real estate, construction, indefinite quantity contracts, facilities maintenance and commodities.
• Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bid and proposals, oversees the evaluation process and contract award.
• Evaluates contractor’s performance against terms and conditions of contracts and recommends corrective actions, such as the application of damages, withholding of payment or termination of contract.

MINIMUM QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

Notes:

• 1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.
• 2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.
• 3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for the required experience.
• 4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

One year of experience in state financial and procurement systems such as Financial Management Information System (FMIS), Advanced Purchasing and Inventory Control System (ADPICS), Relational Statewide Accounting and Reporting System (Rstars) and eMaryland Marketplace Advantage (EMMA).

One year of experience in budget preparation, monitoring expenditures.

One year of experience processing Spending Plan Amendments and resolving fiscal discrepancies.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2. Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Trelia Gunter, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, MD 21201.

Or email [e-mail].; voice 410-767-7416.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to [e-mail]. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

TTY Users: call via Maryland Relay.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or [e-mail].

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.