Starts and Closing Coordinator

Lillian Homes; Waxahachie (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Lillian Homes is seeking a Starts and Closings Coordinator in Texas to manage the starts calendar, prepare seller closing documents, and coordinate with sales, construction, mortgage lenders, title companies, brokers/agents, developers, and municipalities. You will gather information to start and close homes efficiently and on schedule.

The role requires strong communication, organizational skills, and experience with permit processes, document preparation, and multi-party coordination to ensure

Qualifications

• High school diploma or equivalent required.
• Office support experience preferred.
• Construction/homebuilding background helpful.
• Proficient in Windows Office (Outlook, Word, Excel).
• Strong written and verbal communication; professional demeanor.

Responsibilities

• Track starts schedule, permit status, and loan approvals to maintain calendar.
• Request documents and monitor pre-start milestones and municipal requirements.
• Prepare permit documents; review plans for accuracy before submission.
• Monitor permit applications and communicate status to Operations/Construction.
• Research city/HOA requirements for new communities.
• Provide permit fee estimates to Purchasing for budgeting.
• Manage payments for fees, utilities, and re-inspections.
• Update Preconstruction Report with status details.
• Process contract change orders; close backlog reports.
• Prepare lender documents for closing; coordinate timelines with teams.

Skills

Communication

Teamwork

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Job description

The Starts and Closings Coordinator is responsible for ensuring that new homes are started with corporate cycle time guidelines and preparing all seller closing documents to ensure seamless and timely closings. This position will work with sales managers, construction managers, mortgage lenders, title companies, brokers/agents, developers, design studio, and municipalities to gather all information required to start and close homes.

Responsibilities include:

• Track and manage the starts schedule including permit status and loan approvals while maintaining the starts calendar
• Request documents as needed and monitor pre-starts cycle time milestones, municipal applications, and any other requirements needed to complete the start process
• Prepare required permit documents. Review plans and plot plans for accuracy prior to submit to local municipalities
• Continuous monitoring of submitted permit applications across all communities and communication of permit status to Operations/Construction
• Research new community city and HOA requirements, including design restrictions, etc.
• Provide estimates of permit fees to Purchasing Department for budgeting purposes
• Manage and ensure payment of all fees relating to permitting, utilities, and re-inspections
• Revise and update the Preconstruction Report with sales and permit status etc.
• Process all contract change orders
• Manage and maintain Closing Backlog Report
• Prepare all lender documents required for closing
• Follow up with sales, title and lenders for timeline of closing to ensure the closings goals are reached

Qualifications:

• Minimum High School Diploma or equivalent required
• Experience in an office support position preferred
• Prefer a construction background and experience/knowledge in the homebuilding industry
• Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel
• Good oral/written communication and interpersonal skills, ability to communicate effectively in a professional manner
• Ability to gather information and generate documents with accuracy
• Daily interactions with business partners, construction personnel, sales team, design center, and employees at all levels of the organization
• Ability to handle the stress of dealing with multiple internal and external customers and react favorably to resolve issues in a positive manner
• Team player and demonstrated ability to work within cross-functional teams