Residential Construction Coordinator

Jobtailor; Pacific Beach (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Washington state seeks an organized Office Administrator/Project Coordinator to support residential construction projects. You will manage documentation, track budgets and schedules, and liaise with contractors, suppliers, and leadership.

The role emphasizes precise reporting, document control, and effective communication across teams, with opportunities to use MS Office, Bluebeam, and project-management software in a dynamic environment.

Qualifications

• High School Diploma or equivalent required.
• Associates degree or related certification a bonus.
• 2–3 years in office admin and project coordination; residential construction experience a plus.
• Excellent verbal and written communication with leadership and field teams.
• Strong MS Office skills, esp. Excel for reporting; familiarity with Acrobat/Bluebeam.
• Familiarity with modern project/construction management software.

Responsibilities

• Track start releases, permit availability, selections, upgrades, construction starts, cycles, walkthrough dates, closings, and final closeout.
• Build and maintain accurate production reports tracking construction cycle times for management review.
• Organize and archive selection/upgrade documents, change orders, walkthrough checklists, and warranty documents.
• Collaborate with accounting and construction superintendent on budgets, POs, VPOs, and change orders.
• Track budget-to-actual expenditures and generate variance reports.
• Act as liaison between Director, Superintendent, subs, and suppliers to ensure communication and teamwork.
• Track New Home Orientation items and warranty requests during closeout process.
• Performs other duties as assigned.

Skills

MS Office Suite

Excel Reporting

Verbal & Written Communication

Project Coordination

Education

High School Diploma

Associates degree

Tools

Adobe Acrobat/Bluebeam

Construction Management Software

Job description

Responsibilities

• Track new start releases, permit availability, homeowner selections, upgrades, construction starts, build cycles, client walkthrough dates, closing dates, and final project closeout
• Build and maintain accurate production reports tracking various construction cycle times for management review
• Manage, organize, and archive all selection and upgrade documents, signed change orders, new home orientation/walkthrough checklists, and post‑closing warranty documents
• Collaborate closely with accounting and the construction superintendent to produce, input, and track project budgets, purchase orders (POs), variance purchase orders (VPOs), and change orders
• Track budget‑to‑actual expenditures during the course of construction and regularly produce accurate variance reports
• Act as a central, professional liaison between the Director, Construction Superintendent, sub‑contractors, and material suppliers to maintain effective communication and teamwork
• Track all New Home Orientation walkthrough items and incoming warranty requests as part of the formal closeout process
• Performs other duties as assigned

Requirements

• High School Diploma or equivalent work and educational experience
• An Associates degree or relevant certification in a related field is a plus
• 2‑3 years of proven experience in office administration and project coordination; experience within the residential construction industry is a plus
• Excellent verbal and written communication skills with both office‑based leadership and field Team Members
• Strong proficiency in the MS Office suite (specifically Excel for reporting) and Adobe Acrobat or Bluebeam
• Familiarity with modern project management and/or construction management database software

Certifications & Qualifications

• High School Diploma
• Associates degree