Closing Coordinator

PulteGroup; Town of Florida (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

PulteGroup is seeking a detail-oriented Contracts Administrator to support the sales function by processing contracts and coordinating closings. You will work with community staff and homebuyers to prepare closing documents and contracts.

Your day-to-day includes entering contracts and change orders into our tracking system, verifying accuracy, and assisting buyers with mortgage loans while coordinating with the title company to schedule closings.

Qualifications

• Bachelor's degree or equivalent required.
• Minimum 1–3 years in contracts or closing in homebuilding preferred.
• Knowledge of accounting principles and contract laws.
• Proficient with Microsoft Office; ability to prioritize and meet deadlines.

Responsibilities

• Input sales contracts, addendums, and changes into tracking software.
• Verify accuracy of contracts and change orders; ensure approvals.
• Assist buyers with mortgage loans and coordinate closing with title company.
• Communicate with buyers regarding closing; coordinate with other departments.
• Coordinate scheduling with Construction and Sales for timely walk and close.
• Set closing appointments and help meet project closing goals.

Skills

Attention to detail

Prioritization

Communication

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Contract management software

Job description

Job Summary

Primary responsibility for supporting the sales function by performing administrative tasks related to sales contracts processing and closing. To include, working with personnel at the community and homebuyers to assist in preparation of closing documents and contracts.

Primary Responsibilities

• Input sales contracts, addendums, and change orders into computer software for tracking


• Verify the accuracy and completeness of all contracts and change orders submitted. Verify approval signature


• Input all options from the customer selections into system


• Maintain files for and distribute contracts and change orders


• Maintain the problem log for contracts with discrepancies


• Assist buyers with mortgage loans and work closely with title company to schedule closing and resolve issues to facilitate closing


• Communicate with and assist buyers regarding all aspects related to the closing of their new home. Answer questions and solve problems for the buyer through communication with other departments


• Coordinate with Construction and Sales departments the scheduling of all requirements for a timely walk and close


• Set key/closing appointments and ensure that projections for required number of key/closings are consistently met according to the project's established goals

SCOPE

• Decision Impact: Individual


• Department Responsibility: None


• Budgetary Responsibility: No


• Direct Reports: No


• Indirect Reports: No

Required Education

• Minimum Bachelor's Degree or equivalent

Required Experience

• Related Functional Experience: Minimum of 1-3 years in Contracts or Closing experience preferably in the homebuilding industry


• Knowledge of accounting principles, contract laws, and Microsoft Office software


• Ability to prioritize, meet strict deadlines, and communicate and write effectively

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law. We will provide a reasonable accommodation to a qualified applicant with a disability that will enable the individual to have an equal opportunity to participate in the application process and to be considered for a job.

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