Standardized Patient Prgm Coor

Augusta University; Augusta (GA); On-site; USD 51,000 - 62,000; Full time

Job summary

Augusta University is seeking a Standardized Patient Program Coordinator to manage operational and administrative tasks for the Medical College of Georgia’s Standardized Patient Program. You will liaise with faculty, staff, and students, coordinate recruitment, onboarding, and payroll, and ensure smooth simulation events and data management.

The role emphasizes scheduling coordination, stakeholder communication, and adherence to accreditation standards across campus programs.

Qualifications

• Bachelor's degree with at least one year of related experience.
• Associate's degree with at least four years of related experience.
• High school Diploma or GED with at least eight years of directly related experience.
• Ability to maintain confidentiality and strong interpersonal skills.

Responsibilities

• Coordinate daily administrative operations for the Standardized Patient Program with the Director.
• Provide program records maintenance, employment documentation, and departmental files.
• Recruit, interview, hire and onboard Standardized Patients and related staff.
• Process bi-weekly payroll for Standardized Patients and Advisors, including timecard checks.
• Maintain SP rosters, program databases, and master calendar of activities.
• Assist with event logistics, simulation tech support, and training coordination.

Skills

Confidentiality

MS Office

Communication skills

Detail-oriented

Education

Bachelor's degree + 1 year experience

Associate's degree + 4 years experience

High school diploma or GED + 8 years experience

Tools

Databases

Payroll systems

SimCapture

Job description

Standardized Patient Prgm Coor

Job ID: 303785

Location: Augusta University

Full/Part Time: Full Time

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

The Standardized Patient Program Coordinator provides operational and administrative coordination for the Standardized Patient Program at the Medical College of Georgia at Augusta University. Working under the direction of the Director of the Standardized Patient, this position coordinates standardized patient educational and assessment activities from planning through implementation while serving as the primary liaison among faculty, staff, students, and standardized patients.

Responsibilities include standardized patient recruitment, onboarding, scheduling, training coordination, educational event logistics, simulation technology support, payroll administration, data management, and continuous program improvement. The coordinator helps ensure standardized patient encounters are delivered consistently, professionally, and in accordance with institutional and accreditation standards.

Responsibilities

The responsibilities include, but are not limited to:

Administrative & Program Operations

• Coordinates the daily administrative operations of the Standardized Patient Program in collaboration with the Director of the Standardized Patient Program.
• Provides administrative support to the Standardized Patient Program, including maintaining program records, employment documentation, and departmental files.
• Coordinates the recruitment, interviewing, hiring and onboarding of Standardized including reference checks, background checks, and employment paperwork.
• Coordinates and processes bi-weekly payroll for Standardized Patients and Standardized Patient Advisors, including data entry, timecard verification, and timely submission of payroll documentation.
• Maintains accurate employee records, SP rosters, and program databases.
• Maintains the master calendar of Standardized Patient activities and simulation events.
• Assists with purchasing, inventory management, and preparation of materials and supplies needed for SP activities.
• Serves as administrative support for the Director of the Standardized Patient Program and assists with departmental projects as assigned.

Standardized Patient Recruitment, Scheduling & Communication

• Serves as the primary liaison between faculty, staff, students, and Standardized Patients regarding all operational aspects of simulation activities.
• Recruits, schedules, and coordinates Standardized Patients for educational and assessment activities across the Medical College of Georgia and Augusta University health professions programs.
• Coordinates Standardized Patient schedules, confirmations, substitutions, cancellations, and event communications.
• Responds to requests from academic departments utilizing Standardized Patients and assists faculty with scheduling and logistical planning for simulation activities.
• Maintains regular communication with Standardized Patients regarding availability, scheduling, policies, expectations, and program updates.
• Coordinates room assignments, event rosters, participant lists, and scheduling documentation to ensure efficient event operations.

Simulation Event Operations & Technology Support

• Coordinates operational logistics for Standardized Patient events, including event setup, room preparation, supplies, signage, checklists, and examination materials.
• Provides operational support during simulation events to ensure activities run efficiently and according to schedule.
• Monitors simulation events to ensure Standardized Patients are present, prepared, and assigned appropriately throughout the event.
• Assists with operation of simulation technology platforms, including SimCapture and other educational technologies, by entering participant information, configuring event schedules, supporting recordings, and troubleshooting technical issues.
• Assists in managing the simulation control room during educational and assessment events, including timing activities, overhead announcements, and coordination of event flow.
• Coordinates event setup and breakdown and communicates operational issues to appropriate personnel for

Other duties

• Performs other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university with at least one year of experience OR Associate's degree from an accredited college or university with at least four years of related experience, or High School Diploma or GED from a recognized state or federal accredited organization with at least eight years of directly related experience.

Knowledge, Skills, & Abilities

• Ability to maintain confidentiality
• Proficient in Microsoft Office and other computer software/databases
• Excellent interpersonal, verbal, and written communication skills and problem-solving skills.
• Detail-oriented

Shift/Salary/Benefits

Shift:Days/M-F(work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Band: 11

Salary: Minimum $56,600.00/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 9/22/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.