Clerkship Program Coordinator 2 (Savannah Campus)

Augusta University; Savannah (GA); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement plan (TRS)

Vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Job summary

Augusta University in Georgia is seeking a Clerkship Program Coordinator 2 for our UME program, serving about 50 students yearly. This role partners with campus leadership and Academic Leadership to manage administrative operations.

The position requires a Bachelor's degree with 4 years of admin/educational program experience (or alternative combos described). A background in Elentra and exams is preferred.

Qualifications

• Bachelor's degree with 4 years professional or administrative experience to include minimum of 2 years educational program experience; OR Associate's degree with 7 years professional or administrative experience to include minimum of 4 years educational program experience; OR High school diploma with 10 years professional or administrative experience to include minimum of 6 years educational program experience.

Responsibilities

• Manage and oversee the administrative support functions for the clerkship program coordinator role.
• Maintain Elentra as the informational database system for reporting and curriculum inventory; load schedules and documents; manage evaluations and grade reporting.
• Oversee administration of educational exams (Weekly Quiz, Lab Exams, Module Exams, CBSE); work with Module Director to load questions into ExamSoft; provide exam data to the assessment committee.
• Assist the Associate Dean of Curriculum and Director of Pre-Clerkship with data pulls for tracking information to Academic Affairs.
• Support learning community houses by arranging lunches and activities with the Assistant Dean of Student Affairs.
• Assist with tracking student interest groups, community hours, and research projects.
• Assist with Orientation and special events, and all other duties as assigned.

Skills

Excellent interpersonal communication

Independent work

Confidentiality

Education

Bachelor's degree with 2 years educational program experience

Associate's degree with 4 years educational program experience

High school diploma with 6 years educational program experience

Tools

Microsoft Office

Job description

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real‑world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education‑approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

The Clerkship Program Coordinator 2 will serve as the lead for our UME program (50 students admitted each year). This position collaborates with the Savannah UME/GME campus leadership, Program leadership, and the MCG Augusta Academic Leadership.

Responsibilities

• Manage and oversee the administrative support functions for an educational program clerkship coordinator. Performs a variety of responsible administrative duties, including planning, overseeing the selection of program participants, and monitoring participant progress.


• Maintains Elentra as the informational database system for various reporting purposes and curriculum inventory. Loads module schedules and other lecture documents from Module Directors. Manage the evaluation system, including participant evaluations and grade reporting; coordinate participant file maintenance; monitor and assist program participants as needed.


• Oversees administration of educational exams. (Weekly Quiz, Lab Exams, Module Exams, and CBSE test Exams. Responsible for working with the Module Director to get the question loaded into ExamSoft. Provides the assessment committee with exam data.


• Assist the Assoc Dean of Curriculum and Director of Pre‑Clerkship with various data pulls to provide tracking information to MCG Academic Affairs


• Support the learning community houses (Tybee, Sapelo, Cumberland and Jekyll) by arranging lunches and activities with the Assistant Dean of Student Affairs.


• Assist with tracking student interest groups, community hours, and research projects.


• Assist with Orientation and special events, and all other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.

Preferred Qualifications

• Bachelor's degree from an accredited college or university.

Abilities

• Ability to maintain confidentiality and meet deadlines


• Ability to work independently; exercise sound judgment; make responsible and timely decisions

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office and other computer software/databases


• Excellent interpersonal, written and verbal communication skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 8

Salary: Minimum $21.83/hour - $27.26/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 11/2/26 - Until Filled

Augusta University offers a variety of benefits to full‑time benefits‑eligible employees and some of our half‑time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full‑time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.


• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.


• For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post‑secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.


• All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient‑and family‑centered care institution, where employees partner everyday with patients and families for success.

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.