Central Staffing Specialist / Nursing Service Office

Hartford HealthCare; Manchester (CT); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive benefits

Work-life balance

Career development opportunities

Job summary

Hartford HealthCare is seeking a Central Staffing Specialist to support staffing operations for the Greater Manchester region. The role focuses on generating and updating staff schedules, reconciling timecards for payroll, and ensuring nursing units are staffed per templates within budget and census constraints.

Ideal candidates will have 3–5 years in hospital staffing or related office experience, plus proficiency in Word, Excel, and scheduling software.

Qualifications

• High School Diploma required; Associate or Bachelor’s degree preferred.
• Minimum 3–5 years in hospital staffing or related office experience.
• Proficient in Microsoft Word, Excel and PowerPoint; scheduling software preferred.

Responsibilities

• Assist Staffing Coordinator in scheduling department staff by generating and updating schedules, with adjustments for budget, census, call-ins, and leaves.
• Review employee requests and reconcile department timecards for payroll processing.
• Utilize computer software to prepare, change and update clinical schedules.
• Ensure nursing units are staffed using applicable templates and reconcile final schedules by due date.
• Collaborate with manager to approve/deny scheduling and time-off requests; assist with timecard reconciliation.

Skills

Staff scheduling

Communication

Time management

Customer service

Confidentiality

Education

High School Diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Location Detail: 71 Haynes Street (10627)

Shift Detail: 1p-1130p X4

Work whereevery momentmatters.

Every day, over 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network as a Central Staffing Specialist.

The Greater Manchester Region has approximately 2,500 employees. It includes Manchester Memorial Hospital, a 249-bed community hospital, Rockville General, a campus of Manchester Memorial Hospital, a 102-bed facility, a large multispecialty provider group and visiting nurse services. The Greater Manchester Region serves a region of 300,000 people in 19 towns.

Assist Staffing Coordinator in scheduling department staff by generating and updating schedules while making adjustments as needed according to budgetary constraints, census fluctuations, call-ins, and pre-planned leaves of absence. Responsible for reviewing employee requests and reconciling department timecards for payroll processing.

Competencies

Strong communication skills, written and verbal, are required to effectively communicate with department leaders and clinical staff.

A solid customer service acumen and interpersonal skill is essential to successfully fulfill the service element required of this position.

Basic knowledge of staffing plans in clinical areas. Exhibits critical thinking skills specific to urgent and operational situations in high stress and face paced environment.

Ability to manage multiple priorities and to manage projects from initiation to completion within prescribed schedules and utilization of resources.

Ability to maintain confidentiality.

Highly organized and detail orientated.

ESSENTIAL DUTIES And RESPONSIBILITIES

Disclaimer: Job descriptions are not intended, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. They are intended to be accurate reflections of the principal duties and responsibilities of this position. These responsibilities and competencies listed below may change from time to time.

• Partners with Staffing Coordinator to align staffing operations with organizational staffing expectations and goals.
• Ability to cover for Central Staffing Specialist and complete daily Staffing Office tasks when necessary.
• Utilizes computer software to prepare, change and update the clinical schedules.
• Ensures nursing units are staffed utilizing the applicable templates.
• Reconciles schedules to be final in staffing and scheduling system by due date.
• In collaboration with manager, approves/denies scheduling and time off requests.
• Reconciles timecards by managing missed punches, unexcused absences, unscheduled shifts, etc. with support from the Central Staffing Specialist.

Qualifications

EDUCATION/CERTIFICATION:

High School Diploma Required, Associate Or Bachelor Degree Preferred.

Experience

Minimum of 3-5 years in Hospital Staffing or other related office experience.

Proficient computer skills including Microsoft Word, Excel and PowerPoint.

Experience in a time keeping or scheduling software strongly preferred.

We take great care of careers!

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving colleagues-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this isyour moment!