Staffing Scheduler

Accela Healthcare; Jenkintown (PA); On-site; USD 25,000 - 39,000; Full time

Job summary

Accela Healthcare is seeking a Staffing Scheduler for a skilled nursing facility in the Philadelphia area. The role focuses on coordinating nurse schedules and ensuring adequate coverage across all shifts, with emphasis on RN, LPN, and CNA staffing.

The ideal candidate will have healthcare staffing experience, strong organizational and communication skills, and the ability to adapt to a fast-paced environment while maintaining confidentiality and accurate records.

Qualifications

• Previous experience in staffing, scheduling, or administrative coordination.
• Experience in a skilled nursing facility, long-term care, or healthcare setting preferred.
• Familiarity with nursing department operations and healthcare staffing needs.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office and general computer applications.
• Ability to multitask and meet deadlines.

Responsibilities

• Develop, maintain, and update staff schedules to ensure adequate coverage across all shifts.
• Coordinate staffing for nursing personnel, including RNs, LPNs, and CNAs.
• Monitor staffing levels and identify coverage gaps in advance.
• Communicate with department managers and nursing leadership regarding staffing needs.
• Coordinate shift replacements, call-outs, absences, and schedule changes.
• Contact available staff to fill open shifts and maintain appropriate staffing coverage.
• Maintain accurate attendance records, staffing schedules, and related documentation.
• Track employee availability, time-off requests, and schedule adjustments.
• Assist with maintaining compliance with facility staffing policies and applicable requirements.
• Utilize scheduling systems and computer programs to maintain accurate staffing information.
• Communicate schedule updates and staffing changes to appropriate personnel.
• Maintain confidentiality of employee information and staffing records.
• Perform other administrative duties as assigned by facility leadership.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Tools

Microsoft Office

Job description

Staffing Scheduler – Skilled Nursing Facility

Location: Philadelphia, PA Area
Job Type: Full-Time
Schedule: Monday – Friday

Now Hiring: Staffing Scheduler

A well-established skilled nursing facility in the Philadelphia area is seeking an organized, dependable, and detail-oriented Staffing Scheduler to coordinate employee schedules and help ensure appropriate staffing coverage across the facility.

The ideal candidate will have experience with healthcare staffing, scheduling, or long-term care operations and the ability to manage scheduling changes in a fast-paced environment.

Responsibilities

• Develop, maintain, and update staff schedules to ensure adequate coverage across all shifts.

• Coordinate staffing for nursing personnel, including Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and Certified Nursing Assistants (CNAs).

• Monitor staffing levels and identify coverage gaps in advance.

• Communicate with department managers and nursing leadership regarding staffing needs.

• Coordinate shift replacements, call-outs, absences, and schedule changes.

• Contact available staff to fill open shifts and maintain appropriate staffing coverage.

• Maintain accurate attendance records, staffing schedules, and related documentation.

• Track employee availability, time-off requests, and schedule adjustments.

• Assist with maintaining compliance with facility staffing policies and applicable requirements.

• Utilize scheduling systems and computer programs to maintain accurate staffing information.

• Communicate schedule updates and staffing changes to appropriate personnel.

• Maintain confidentiality of employee information and staffing records.

• Perform other administrative duties as assigned by facility leadership.

Qualifications

• Previous experience in staffing, scheduling, or administrative coordination preferred.

• Experience in a skilled nursing facility, long-term care, or healthcare setting strongly preferred.

• Familiarity with nursing department operations and healthcare staffing needs.

• Strong organizational, communication, and time-management skills.

• Proficiency in Microsoft Office and general computer applications.

• Ability to multitask, prioritize competing demands, and meet deadlines.

• Strong problem-solving skills and attention to detail.

• Ability to communicate professionally with employees, department heads, and facility leadership.

• Ability to work independently and collaboratively as part of a team.

• Dependable, flexible, and able to respond effectively to last-minute scheduling changes.

Schedule

Full-Time | Monday through Friday

Why Join Our Team?

• Opportunity to contribute to the daily operations of a healthcare facility.

• Collaborative work environment.

• Opportunity to support quality resident care through effective staffing coordination.

• Potential for professional growth within the healthcare industry.

Equal Opportunity Employer

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.