Staffing Coordinator/Scheduler

Eden Senior Care; Stow (OH); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health, Dental, and Vision insurance

Vacation/Holiday/Sick PTO

401k

Job summary

Eden Vista Stow, a proud member of Vista Senior Living Management, is seeking a Staffing Coordinator/Scheduler to manage staffing operations and ensure adequate coverage for high‑quality resident care.

Responsibilities include overseeing all staffing needs, liaising with agencies, developing schedules, and supporting payroll. The role requires weekend/holiday availability and on-call responsibilities within a compassionate senior living environment.

Qualifications

• 1+ year of scheduling or staffing coordination experience.
• Strong organizational and leadership abilities.
• Excellent communication and interpersonal skills.
• Reliable and discreet with confidential information.
• Experience with OnShift is a plus.
• Understanding staffing policies and best practices.

Responsibilities

• Oversee staffing needs and scheduling for the communities.
• Coordinate with recruitment agencies to fill vacancies promptly.
• Cover call-offs by reallocating staff or engaging agencies.
• Create and update master work schedules by shifts and roles.
• Collaborate with payroll to ensure accurate compensation.
• Prepare reports on staffing operations and coverage.
• Maintain scheduling software and ensure accuracy.

Skills

Scheduling experience

Organizational skills

Communication skills

Confidentiality

OnShift experience

Policy knowledge

Tools

OnShift

Job description

Vista Senior Living Management is the dedicated senior living division of our organization, focused exclusively on the operation and growth of senior living communities. With more than 30 communities across multiple states, we specialize in Assisted Living, Memory Care, and Independent Living. Our mission is to provide outstanding care rooted in compassion, humility, accountability, and a genuine commitment to the well-being of our residents. We strive to create communities where residents receive personalized support, families have confidence in their care, and team members are empowered to succeed.

Eden Vista Stow,a proud member of Vista Senior Living Management, is currently seeking aStaffing Coordinator/Schedulerto oversee scheduling, staffing operations, and ensure adequate staffing coverage to support quality resident care.

Position: Staffing Coordinator/Scheduler

Responsibilities:

• Oversee all staffing needs and operations of the company
• Liaise with recruiting agencies to fill vacancies in a timely manner
• Covering call offs with other staff or agency when applicable.
• Develop work schedules by allocating employees in shifts and positions
• Collaborate with payroll to ensure correct employee compensation
• Prepare and submit reports on staffing operations
• Utilizing computer software to prepare, change, and update the master schedule
• Fulfills staffing vacancies in advance to ensure adequate coverage for all shifts
• Amenable to cover weekends and holidays
• On Call Responsibilities
• Answering phone
• Greeting and assisting visitors.
• Main point of contact

Skills:

• Preferred: At least 1 year of proven experience in scheduling or as a staffing coordinator
• Knowledge of staffing policies, procedures, and best practices
• Outstanding organizational and leadership skills
• Excellent communication and interpersonal abilities
• Reliable with respect to confidentiality
• OnShift experience is a plus

Benefits:

• Health, Dental, and Vision insurance
• Vacation/Holiday/Sick PTO
• 401k
• Supportive working environment and culture