Staffing Coordinator/Scheduler

Avalon Health Care Group

Saint George (UT)

On-site

USD 34,000 - 41,000

Full time

2 days ago

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Benefits offered by this job

Medical, Dental, Vision Insurance

PTO

Retirement Savings Plan

Life Insurance

Holidays

EAP

Job summary

Southern Utah Veterans Home is seeking a Staffing & Scheduling Coordinator to join the leadership support team in Ivins, UT. This full-time role focuses on creating schedules, coordinating call-ins, reducing overtime, and supporting recruitment and payroll activities.

The position requires strong computer and communication skills and experience with scheduling and payroll systems, with opportunities to contribute across all shifts in a compassionate healthcare setting.

Qualifications

High School Diploma or equivalent; Associates or Bachelors degree preferred.
Strong computer skills and proficiency with Microsoft Office applications.
Experience using online scheduling software and workforce management systems.
Excellent verbal and written communication skills.
Ability to build teams and communicate in a challenging environment.
Emotional intelligence, integrity, and ability to manage employee information confidentially.
Strong organizational, problem-solving, and time-management abilities.
Ability to work independently and handle multiple priorities in a fast-paced environment.
Ability to work with others as a key member of healthcare administration.
Professional demeanor with strong attention to detail.

Responsibilities

Create, maintain, and manage employee schedules.
Coordinate coverage for call-ins and staffing shortages.
Maintain staffing patterns and ensure appropriate staffing levels.
Utilize scheduling software and online scheduling systems.
Review timecards, attendance records, and payroll-related information.
Assist with payroll processing and timekeeping corrections.
Monitor overtime and implement strategies to reduce premium pay.
Communicate effectively with employees, supervisors, and department leaders.
Assist with recruitment, interviewing, onboarding, and staffing initiatives.
Maintain accurate staffing and scheduling records.
Support employee engagement across all shifts, including evenings and nights.
Provide excellent customer service to residents, families, and staff.

Skills

Microsoft Office

Scheduling software

Payroll software

Verbal and written communication

Time management

Organizational skills

Education

High School Diploma

Associate's or Bachelor's preferred

Tools

Microsoft Office

Scheduling software

Payroll software

Job description

Full-Time | $25.00-$30.00 per hour Are you highly organized, detail-oriented, and passionate about supporting healthcare teams? The Southern Utah Veterans Home is seeking a Staffing & Scheduling Coordinator to join our leadership support team. This vital role helps ensure quality resident care by maintaining staffing schedules, coordinating coverage needs, supporting payroll functions, and assisting with recruitment and staffing efforts.

Position Summary

The Staffing & Scheduling Coordinator is responsible for creating and maintaining employee schedules, coordinating staffing needs, minimizing overtime, monitoring timekeeping records, and ensuring appropriate staffing levels are maintained in a 24/7 healthcare environment. This position works closely with nursing leadership, department managers, and employees to support efficient operations and exceptional resident care.

Primary Responsibilities

Create, maintain, and manage employee schedules.
Coordinate coverage for call-ins and staffing shortages.
Maintain staffing patterns and ensure appropriate staffing levels.
Utilize scheduling software and online scheduling systems.
Review timecards, attendance records, and payroll-related information.
Assist with payroll processing and timekeeping corrections.
Monitor overtime and implement strategies to reduce unnecessary premium pay.
Communicate effectively with employees, supervisors, and department leaders.
Assist with recruitment, interviewing, onboarding, and staffing initiatives.
Maintain accurate staffing and scheduling records.
Support employee engagement across all shifts, including evenings and nights.
Provide excellent customer service to residents, families, and staff.

Qualifications

Required

High School Diploma or equivalent. Associates or Bachelors degree preferred.
Strong computer skills and proficiency with Microsoft Office applications.
Experience using online scheduling software and workforce management systems.
Excellent verbal and written communication skills.
Ability to build teams and communicate in a challenging environment.
Emotional intelligence, integrity, and the ability to manage employee situations confidentially and with professional tact.
Exceptional organizational, problem-solving, and time-management abilities.
Ability to work independently and handle multiple priorities in a fast-paced environment.
Ability to work with others as a key member of a healthcare administration team dedicated to excellence.
Professional demeanor with strong attention to detail.

Preferred

Experience in staffing, scheduling, workforce management, payroll, human resources, or healthcare operations.
Experience working in healthcare, long-term care, skilled nursing, hospital, or other 24/7 environments.
Associate's degree or higher in Healthcare Administration, Business Administration, Human Resources, or a related field.
Knowledge of scheduling practices, attendance management, and labor management principles.

Certification