Staffing Coordinator/Scheduler

Eden Senior Care, LLC; Stow (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, Dental, and Vision insurance

Disability insurance

Vacation/Holiday/Sick PTO

401k

Job summary

Eden Vista Stow, a proud member of Vista Senior Living Management, is seeking a Staffing Coordinator/Scheduler to oversee scheduling, staffing operations, and ensure adequate staffing coverage to support quality resident care.

Responsibilities include liaising with agencies, covering call-offs, developing master schedules, collaborating with payroll, and maintaining the master schedule. The role requires at least 1 year of scheduling experience and strong organizational and communication skills.

Qualifications

• At least 1 year of scheduling or staffing coordinator experience.
• Knowledge of staffing policies, procedures, and best practices.
• Excellent organizational and leadership skills.
• Excellent communication and interpersonal abilities.
• Reliable with respect to confidentiality.

Responsibilities

• Oversee all staffing needs and operations of the company.
• Liaise with recruiting agencies to fill vacancies in a timely manner.
• Cover call offs with other staff or agency when applicable.
• Develop work schedules by allocating employees in shifts and positions.
• Collaborate with payroll to ensure correct employee compensation.
• Prepare and submit reports on staffing operations.
• Utilize computer software to prepare, change, and update the master schedule.
• Fulfill staffing vacancies in advance to ensure adequate coverage for all shifts.
• Be amenable to cover weekends and holidays.
• On Call responsibilities as needed.
• Answering phone and responding to inquiries.
• Greeting and assisting visitors.
• Serve as main point of contact for staffing matters.

Skills

Scheduling experience

Staffing policies

Organizational skills

Communication

Confidentiality

Tools

OnShift

Job description

Vista Senior Living Management is the dedicated senior living division of our organization, focused exclusively on the operation and growth of senior living communities. With more than 30 communities across multiple states, we specialize in Assisted Living, Memory Care, and Independent Living. Our mission is to provide outstanding care rooted in compassion, humility, accountability, and a genuine commitment to the well‑being of our residents. We strive to create communities where residents receive personalized support, families have confidence in their care, and team members are empowered to succeed.

Eden Vista Stow, a proud member of Vista Senior Living Management, is currently seeking a Staffing Coordinator/Scheduler to oversee scheduling, staffing operations, and ensure adequate staffing coverage to support quality resident care.

Position: Staffing Coordinator/Scheduler

Responsibilities

• Oversee all staffing needs and operations of the company
• Liaise with recruiting agencies to fill vacancies in a timely manner
• Covering call offs with other staff or agency when applicable.
• Develop work schedules by allocating employees in shifts and positions
• Collaborate with payroll to ensure correct employee compensation
• Prepare and submit reports on staffing operations
• Utilizing computer software to prepare, change, and update the master schedule
• Fulfills staffing vacancies in advance to ensure adequate coverage for all shifts
• Amenable to cover weekends and holidays
• On Call Responsibilities
• Answering phone
• Greeting and assisting visitors.
• Main point of contact

Skills

• Must have: At least 1 year of proven experience in scheduling or as a staffing coordinator
• Knowledge of staffing policies, procedures, and best practices
• Outstanding organizational and leadership skills
• Excellent communication and interpersonal abilities
• Reliable with respect to confidentiality
• OnShift experience is a plus

Benefits

• Health, Dental, and Vision insurance
• Long Term/Short Term Disability Insurance
• Vacation/Holiday/Sick PTO
• 401k
• Supportive working environment and culture