HR Assistant/Scheduler

Eden Senior Care, LLC; Beaver Dam (WI); On-site; USD 35,000 - 50,000; Full time

Job summary

Charleston House Assisted Living, part of the Vista Senior Living Management network, seeks an HR Assistant/Scheduler to oversee clinical staffing, recruit and onboard staff, and manage payroll and HR records.

The role involves administering benefits, supporting engagement and performance management, and ensuring compliance with employment laws and inspections in a fast-paced senior living environment.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Minimum of two (2) years of Human Resources experience required; healthcare, assisted living, or long-term care experience preferred.
• Staffing and scheduling; payroll processing experience required.
• Experience with recruiting, onboarding, employee relations, benefits administration, and HR compliance.
• Business office experience, including billing, accounts receivable/payable, payroll support, or office administration, preferred.
• Experience with Microsoft Office and HR/payroll systems; PointClickCare (PCC) experience is a plus.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple priorities, maintain confidentiality, and work independently in a fast-paced environment.

Responsibilities

• Oversee staffing and scheduling of clinical staff to ensure appropriate coverage.
• Lead recruitment, interviewing, hiring, onboarding, and orientation for all community positions.
• Process payroll and maintain accurate employee records and personnel files.
• Administer employee benefits and assist with payroll and HR-related questions.
• Support employee engagement, recognition, retention, coaching, and performance management.
• Ensure compliance with employment laws, licensing, mandatory training, and regulatory requirements.
• Maintain survey readiness and support state and federal inspections.
• Partner with department leaders to meet staffing needs and build a positive workplace culture.
• Assist with resident billing, accounts receivable, collections, accounts payable, petty cash, and business office operations.
• Maintain confidentiality while providing exceptional customer service to employees, residents, families, and visitors.

Skills

Staffing & scheduling

Payroll processing

HR compliance

Recruiting & onboarding

Education

Associate’s or Bachelor’s degree in HR/Business/Healthcare Admin

Tools

Microsoft Office

HR/payroll systems

PointClickCare (PCC)

Job description

Vista Senior Living Management is the dedicated senior living division of our organization, focused exclusively on the operation and growth of senior living communities. With more than 30 communities across multiple states, we specialize in Assisted Living, Memory Care, and Independent Living. Our mission is to provide outstanding care rooted in compassion, humility, accountability, and a genuine commitment to the well-being of our residents. We strive to create communities where residents receive personalized support, families have confidence in their care, and team members are empowered to succeed.

Charleston House Assisted Living is a proud member of the Vista Senior Living Management network, where compassionate care meets exceptional living. With 30 communities spanning across multiple states, Vista Senior Living specializes in Assisted Living and Memory Care services. Our dedicated team ensures a nurturing environment where seniors thrive and find joy in every moment.

Position: HR Assistant/Scheduler

Key Responsibilities:

• Oversee staffing and scheduling of clinical staff to help ensure appropriate coverage and meet community needs.
• Lead recruitment, interviewing, hiring, onboarding, and orientation for all community positions.
• Process payroll and maintain accurate employee records and personnel files.
• Administer employee benefits and assist with payroll and HR-related questions.
• Support employee engagement, recognition, retention, coaching, and performance management.
• Ensure compliance with employment laws, licensing, mandatory training, and regulatory requirements.
• Maintain survey readiness and support state and federal inspections.
• Partner with department leaders to meet staffing needs and build a positive workplace culture.
• Assist with resident billing, accounts receivable, collections, accounts payable, petty cash, and business office operations.
• Maintain confidentiality while providing exceptional customer service to employees, residents, families, and visitors.

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Minimum of two (2) years of Human Resources experience required; healthcare, assisted living, or long-term care experience preferred.
• Staffing and scheduling; payroll processing experience required.
• Experience with recruiting, onboarding, employee relations, benefits administration, and HR compliance.
• Business office experience, including billing, accounts receivable/payable, payroll support, or office administration, preferred.
• Experience with Microsoft Office and HR/payroll systems; PointClickCare (PCC) experience is a plus.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple priorities, maintain confidentiality, and work independently in a fast-paced environment.