Staffing Coordinator - Office & Administrative Specialist Intermediate / Full-Time, Day Shift

Minnesota Department of Veterans Affairs (MDVA); Silver Bay (MN); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and sick leave

12 paid holidays

Pension plan

Life insurance

Disability insurance

Job summary

Minnesota Department of Veterans Affairs (MDVA) is seeking a Staffing Coordinator - Scheduler for the Silver Bay facility. The role supports Nursing Administration with staff scheduling, ensuring coverage aligns with collective bargaining contracts and regulations.

The position operates on a day shift (7:00am–3:30pm), Monday through Friday, full-time with full employer health and dental benefits. Emphasis on accurate scheduling, liaison with staff, and compliance with policies.

Qualifications

• Keyboarding/typing and word processing to produce forms and reports.
• Customer service to provide scheduling information to staff and managers.
• Communication to liaise with employees and supervisors regarding nursing schedules.
• Spreadsheet software to maintain reports on activity and data.

Responsibilities

• Provide clerical support to Nursing Management and Scheduling offices.
• Generate accurate nursing schedules ensuring adequate staffing levels.
• Process employee schedule requests and document attendance and overtime.
• Update scheduling software with changes as directed by management.

Skills

Keyboarding/typing

Customer service

Communication

Spreadsheet literacy

Tools

Scheduling software

Microsoft Excel

Job description

Working Title: Staffing Coordinator - Scheduler

Job Class: Office and Administrative Specialist, Intermediate (OASI)

• Job ID: 97500
• Location: Silver Bay
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/07/2026
• Closing Date: 10/13/2026
• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Silver Bay-AFSCME
• Work Shift/Work Hours: Day Shift, 7:00am to 3:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

• Job ID: 97500
• Location: Silver Bay
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/07/2026
• Closing Date: 10/13/2026
• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Silver Bay-AFSCME
• Division/Unit: Silver Bay Veterans Home / MVH-Silver Bay Direct Care
• Work Shift/Work Hours: Day Shift, 7:00am to 3:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Minnesota State Veterans Home - Silver Bay
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

It pays to consider a rewarding career with the Minnesota Veterans Home in Silver Bay!

This posting will be used to fill one current full-time vacancy at the Minnesota Veterans Home-Silver Bay. This position is designated as full-time and day shift. The day shift is 7:00am to 3:00pm. The position is eligible for full employer contribution towards health and dental insurance benefits.

This position, under the direction of the Director of Nursing, performs staff scheduling of the nursing unit and other units as assigned and provides Nursing Administration support. The position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible.

Tasks include but are not limited to:

• Provide clerical support to Nursing Management and Scheduling offices.
• Generate the production of accurate Nursing employee schedules that provides adequate staffing levels to meet the needs of the agency.
• Process employee schedule requests.
• Document employee attendance leave requests and overtime by making changes in Scheduling software and communicating changes with nursing supervisors.
• Document changes to employee assignments in Scheduling software as directed by nursing management.

Minimum Qualifications

• Keyboarding/typing and word processing, using Microsoft or similar software, to produce forms, reports and general correspondence.
• Using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data.
• Database management sufficient to enter, maintain, update, and retrieve information from a staffing/scheduling software.
• Customer service (in person, on the phone and through email and other written correspondence) sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers.
• Communication sufficient to effectively communicate with employees and supervisors/managers regarding nursing schedules.

Preferred Qualifications

• Experience staffing and scheduling employees.
• Experience using an electronic scheduling/staffing software.
• Knowledge of collective bargaining agreements.

Additional Requirements

• A Minnesota Department of Human services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.
• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.
• Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

Contact

If you have questions about this position, contact Pamela Melby at [e-mail] or 218-353-8694.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Patrice Langlee at [e-mail].

Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Patrice Langlee at [e-mail] no later than the job posting closing date.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.