Staffing Coordinator - Office & Administrative Specialist Senior / Full-time, Day Shift

State of Minnesota; Fergus Falls (MN); On-site; USD 47,000 - 64,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays

Health, dental, vision plans

Pension plan

Employer paid life insurance

Disability insurance

Tax-free flexible spending accounts

Job summary

The Minnesota Department of Veterans Affairs is hiring a Staffing Coordinator to support nursing unit staffing and scheduling. You will independently handle staff scheduling within bargaining contracts and state/federal rules, acting as a liaison between staff and the direct supervisor.

You will also guide and mentor the Office and Administrative Specialist-Intermediate in scheduling tasks and compliance with contracts, ensuring timely, accurate staffing coverage across day shifts.

Qualifications

• Skill in keyboarding/typing and word processing with MS Word or similar.
• Skill in spreadsheet software (MS Excel) to produce and maintain nursing activity and employee data reports.
• Skills in database management to enter, maintain, update, and retrieve staffing/scheduling data.
• Skill in customer service via in-person, phone, and email to provide scheduling information.
• Ability to guide and direct work activities to achieve unit goals.

Responsibilities

• Provide staffing and scheduling support to the nursing unit as assigned.
• Serve as liaison between staff and supervisor; address questions and resolve issues.
• Provide guidance and direction to the Office and Administrative Specialist-Intermediate in scheduling.

Skills

Keyboarding

Excel

Database management

Customer service

Team guidance

Tools

EST Enterprise Scheduling and Timekeeping

Job description

Join a team with a national reputation for excellence! Our mission is to serve Minnesota Veterans and their families. We do this by delivering quality health care, helping to secure benefits, and providing programs and services in higher education, claims, burials, outreach and Veterans’ preference. At the Minnesota Department of Veterans Affairs, we not only consider it our duty to provide the highest level of care to those who answered our nation's call, we believe it is an honor.

MDVA recognizes that a culturally competent workforce is critical to meet the needs of all Minnesotans. MDVA is committed to embedding diversity, equity, inclusion and accessibility at our workplace to support employees as they grow in their careers with the State of Minnesota.

Working Title: Staffing Coordinator
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota Department of Veterans Affairs

• Job ID: 97447
• Location: Fergus Falls
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/03/2026
• Closing Date: 10/09/2026
• Hiring Agency/Seniority Unit: Veterans Affairs Dept / Vets Home-Fergus Falls-AFSCME
• Division/Unit: Fergus Fall Veterans Home / MVH Fergus Falls Direct Care
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status: Classified

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position provides staffing and scheduling support to the nursing unit as assigned and provides administrative support to the nurse management team. The position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible. This position will provide guidance and direction to the Office and Administrative Specialist-Intermediate employee in the scheduling unit.

Qualifications

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below,
and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate
fulfillment of each of these minimum qualifications will be considered for this position.

Minimum Qualifications

• Skill in keyboarding/typing and word processing, using Microsoft Word or similar software to produce forms, reports and general correspondence
• Skill in using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data
• Skills in database management sufficient to enter, maintain, update, and retrieve information from staffing/scheduling software
• Skill in customer service (in person, on the phone and through email and other written correspondence) is sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers
• Ability to guide and direct work activities to achieve work area goals

Preferred Qualifications

• Experience staffing and scheduling employees in a unionized environment
• Experience staffing and scheduling employees
• Experience providing leadwork to employees
• Experience using staff scheduling software, such as (EST)Enterprise Scheduling and Timekeeping

Additional Requirements

This position requires successful completion of the following:

• A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.
• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.
• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.