Staffing Coordinator - Home Health

PeaceHealth; Bellingham (WA); On-site; USD 33,000 - 49,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Paid time off

Life insurance

Education reimbursement

Wellness program

EAP & mental health

Job summary

PeaceHealth is seeking a Staffing Coordinator - Home Health for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $23.74 – $35.62.

The on-site role focuses on coordinating and scheduling patient visits for Home Health clinicians, maintaining balanced schedules, and ensuring timely, compliant care delivery. Strong communication and scheduling skills are essential for success in this busy setting.

Qualifications

• Minimum of 1 year of Home Health/Hospice experience or equivalent staffing and scheduling experience in healthcare.
• Minimum of 2 years of hospital staffing, scheduling, and/or time and attendance recording preferred.
• Customer service experience in a healthcare setting is preferred.
• Previous secretarial experience is preferred.

Responsibilities

• Coordinate and schedule patient visits for Home Health clinicians.
• Maintain balanced clinician schedules to support productivity and timely care delivery.
• Adjust schedules throughout the day based on patient needs, clinician availability, urgent visits, and geography.
• Collaborate with clinical staff, intake coordinators, and leadership to ensure efficient care coordination.
• Monitor visit frequencies and scheduling to comply with physician orders and plans of care.
• Communicate scheduling updates clearly with clinicians, patients, and internal teams.

Skills

Problem solving

Customer service

Communication skills

MS Office

Multi-tasking

Tools

EPIC (EMR) system

Job description

Description

PeaceHealth is seeking a Staffing Coordinator - Home Health for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $23.74 – $35.62. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

*Position is on-site.

Home Health Patient Scheduler – Position Highlights

Key Responsibilities:

• Coordinate and schedule patient visits for all Home Health clinicians.
• Maintain balanced clinician schedules to support productivity, patient access, and timely care delivery.
• Adjust schedules throughout the day based on changes in patient needs, clinician availability, urgent visits, and geographic considerations.
• Collaborate closely with clinical staff, intake coordinators, and leadership to ensure efficient patient care coordination.
• Monitor visit frequencies and scheduling needs to support compliance with physician orders and plan of care requirements.
• Communicate scheduling updates clearly and professionally with clinicians, patients, and internal team members.

Preferred Qualifications:

• Previous Home Health or Hospice experience preferred.
• Experience with EPIC (EMR) system preferred.
• Understanding of clinician productivity standards and scheduling workflows in a Home Health setting.

Schedule Options

• Sunday - Thursday
• Thursday - Monday
• Friday - Tuesday

Job Summary

Responsible for coordinating all functions of scheduling and staffing. In some communities, may also be responsible for attendance data reconciliation and transfer center functions.

Essential Functions

• Prepare and maintain program and/or unit/department schedules including inputting schedules into the staffing/scheduling system.
• Assure all changes to schedule are in accordance with organizational policies and alert manager when out of compliance. Promote adherence to bargaining unit agreements in scheduling and staffing practices if applicable.
• Function as a resource to appropriate management team for efficient use of staffing/scheduling system.
• Communicate effectively with staff, supervisors and managers. Communicate issues to leadership as necessary.
• May coordinate education schedules as requested.
• May completes payroll as assigned and assure accurate payroll function for caregivers.
• If responsible for attendance data reconciliation, verifies accuracy of timesheets with schedules and reconciles all attendance data.
• May participate in analyzing and interpreting data to ensure optimal staffing in the unit/department.
• Work closely with managers to provide productivity and statistical reports as requested.
• Performs other duties as assigned.

Qualifications

Education

• College Coursework Preferred

Experience

• Minimum of 1 year Required: Home Health/Hospice experience or equivalent staffing and scheduling experience in another healthcare area and
• Minimum of 2 years Preferred: Experience in hospital staffing, scheduling, and/or time and attendance recording and
• Preferred: Customer service experience in a healthcare setting and
• Preferred: Previous secretarial experience

Skills

• Skill in problem solving and organizing and disseminating information (Required)
• Strong customer service/caregiver relations skills (Required)
• Strong communication skills, both verbal and written (Required)
• Proficient computer/keyboarding skills including MS Office applications and other applicable software (Required)
• Ability to multi-task and work in an environment with multiple interruptions and successful follow through (Required)

Working Conditions

Lifting

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.

Mental/Visual

• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affimative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.