Staffing Coordinator Healthcare

Harmony Utica Ridge; Davenport (IA); On-site; USD 42,000 - 56,000; Full time

Job summary

Harmony Utica Ridge in Davenport, IA is seeking a Staffing Coordinator who thrives in a fast-paced healthcare setting. You will schedule nursing staff, assist with payroll verification, track attendance, and help ensure compliant, resident-centered care.

In this role you’ll collaborate with the Director of Nursing and leaders across departments to balance coverage, maintain records, and support daily operations while promoting safety and service excellence.

Qualifications

• High school diploma or equivalent required.
• Experience in scheduling, staffing, healthcare, or administrative roles preferred.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Excellent communication and customer service skills.

Responsibilities

• Create and maintain nursing staff schedules to ensure adequate coverage for every shift.
• Coordinate staffing for open shifts, call-ins, vacations, and other scheduling needs.
• Maintain accurate daily and monthly staffing records.
• Assist with payroll verification by ensuring nursing staff hours are accurate.
• Track employee attendance and communicate concerns with nursing leadership.
• Partner with the Director of Nursing and leadership team to support daily operations.
• Help maintain compliance with federal, state, and local staffing requirements.
• Promote a safe, organized, and resident-centered environment.
• Participate in quality improvement initiatives and compliance activities.
• Foster positive communication with residents, families, employees, and visitors.

Skills

Strong organizational skills

Excellent communication

Attention to detail

multitasking

Collaborative with leadership

Education

High school diploma or equivalent

Tools

Microsoft Office

Scheduling software

Job description

Harmony Utica Ridge is seeking a highly organized, detail-oriented Staffing Coordinator to help ensure our residents receive exceptional care by maintaining appropriate staffing coverage for our nursing team. This role is ideal for someone who enjoys problem-solving, working in a fast-paced environment, and collaborating with leaders to keep daily operations running smoothly.

As our Staffing Coordinator, you'll play a vital role in scheduling, payroll support, attendance tracking, and ensuring our nursing departments are staffed to provide outstanding resident care.

What You’ll Do

• Create and maintain nursing staff schedules to ensure adequate coverage for every shift

• Coordinate staffing for open shifts, call-ins, vacations, and other scheduling needs

• Maintain accurate daily and monthly staffing records

• Assist with payroll verification by ensuring nursing staff hours are accurate

• Track employee attendance and communicate concerns with nursing leadership

• Partner with the Director of Nursing and leadership team to support daily operations

• Help maintain compliance with federal, state, and local staffing requirements

• Promote a safe, organized, and resident-centered environment

• Participate in quality improvement initiatives and compliance activities

• Foster positive communication with residents, families, employees, and visitors

What We’re Looking For

• High school diploma or equivalent required

• Previous scheduling, staffing, healthcare, or administrative experience preferred

• Strong organizational skills with exceptional attention to detail

• Ability to prioritize multiple tasks in a fast-paced environment

• Excellent communication and customer service skills

• Proficiency with computers and Microsoft Office

• Ability to work collaboratively with nursing leadership and other departments

Why Harmony Utica Ridge?

At Harmony Utica Ridge, every role contributes to the care and well-\u00e9\u00d9\u00ed\u00ef\u00e5well-being of our residents. As our Staffing Coordinator, you\u2019ll have a direct impact on ensuring our care teams are supported, our residents receive quality care, and our operations run efficiently. If you enjoy organization, teamwork, and making a difference behind the scenes, we\u2019d love to have you join our team.

Harmony Utica Ridge is an equal opportunity employer.

All qualified applicants will be considered without regard to race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran.

When completing this application, you may exclude information that would disclose or reference this information, or any information relating to any other status protected by federal, state, or local law.

Harmony Utica Ridge never requests or sends money, payment transfers, direct deposit, or Social Security Number (SSN) information as part of their recruitment process.