Staffing Coordinator/CNA

Aperion Care; Wilmington (IL); On-site; USD 28,000 - 39,000; Full time

Job summary

Aperion Care is seeking a Scheduler to ensure proper staffing for our nursing facility. The role coordinates CNAs and RNs/LPNs, tracks attendance, and maintains supply levels across the nursing department.

The Scheduler will collaborate with the DON/ADON and HR Director to minimize overtime, support staffing needs, and uphold regulatory guidelines while maintaining professional communication with staff.

Qualifications

• High-school diploma or equivalent required.
• Scheduling experience preferred.
• Strong oral and written communication skills required.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multi-task, prioritize and work under pressure.

Responsibilities

• Maintain schedule for CNAs and Nurses (RNs/LPNs).
• Reduce overtime in collaboration with DON/ADON and HR Director.
• Assist in hiring new CNAs and Nurses as needed.
• Maintain accurate time records; monitor attendance (Call-Offs, Tardies, No Call No Shows).
• Order and stock medical supplies for the facility.
• Ensure nursing stations are stocked with necessary supplies.
• Organize nurse stations weekly and arrange rented equipment returns.
• Coordinate scheduling for residents’ transport and escort needs.
• Perform other duties as assigned.

Skills

Scheduling experience

Communication skills

Multi-tasking

Professional demeanor

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

SUMMARY

The Scheduler position is responsible for ensuring appropriate staffing for our facility while maintaining the staffing regulations. Additionally, the incumbent will communicate effectively with all staff, ensuring to track Nursing employees concerns. The incumbent will also maintain and order medical supplies as needed for the nursing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain schedule for Certified Nursing Assistants (C.N.A.s) and Nurses (RNs and LPNs)
• Reduce overtime to the best of his/her ability in the nursing department in conjunction with the DON/Assistant Director of Nursing (ADON) and Human Resources Director
• Assist in hiring new C.N.A.s and Nurses on an as needed basis communicating with the DON/ADON and HR Director
• Maintain accurate time records for the nursing department; ensuring to monitor attendance (Call-Offs, Tardies, and No Call, No Shows)
• Responsible for timely ordering and stocking of medical supplies for the facility
• Ensure that all nurses stations are stocked with the necessary supplies
• Organize nurse’s stations on a weekly basis
• Organize all rented equipment (i.e. beds, wheelchairs, etc.,) and send back when not in use
• Assist with schedule and transport of residents and assist with scheduling for escort needs
• Other duties as assigned

QUALIFICATIONS

• Must possess, as a minimum, a high-school diploma or its equivalent
• Previous scheduling experience desired
• Strong oral and written communication skills
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multi-task, prioritize and work under pressure
• Professional appearance and demeanor
• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise

PHYSICAL DEMANDS

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.