Staffing Coordinator

101 Clifton Springs Hospital & Clinic; Village of Clifton Springs (NY); On-site; USD 25,000 - 32,000; Full time

Job summary

101 Clifton Springs Hospital & Clinic is seeking a Staffing Coordinator responsible for full staff coordination and support to optimize staffing across departments within the Staffing Office. The role requires solid scheduling experience and strong organizational and interpersonal skills.

Primary duties include operating the staffing office, managing the Kronos system, generating reports, and serving as the main liaison for staff and agencies.

Qualifications

• Staffing/scheduling experience preferred
• Excellent organization and coordination skills
• Strong communication and interpersonal skills

Responsibilities

• Scheduling: ensure smooth operation of the staffing office; maintain daily posting of hours and census; input staff requests, vacations and profiles; schedule staff per department policy and post monthly schedules.
• System Management: manage Kronos system; input data from variance logs and enter schedules; review overtime with manager before payroll submission.
• Reporting: distribute pay period FTE and variance reports as needed to director/manager.
• Leadership: act as key contact for staff regarding Kronos issues, schedule requests and agency staffing; liaise between clinical coordinator and agency for required forms.

Skills

Scheduling

Leadership

Communication

Staffing coordination

Tools

Kronos system

Job description

STATUS: Full Time JOB TITLE: Staffing Coordinator LOCATION: Clifton Springs Hospital 2 Coulter Road, Clifton Springs, NY 14432 DEPARTMENT: Nursing SCHEDULE: Mon - Fri (7am - 3:30pm)

SUMMARY

The Staff Coordinator will provide full staff coordination and support. To optimize resource sharing and provide optimal staffing for all departments within the scope of the defined Staffing Office.

ATTRIBUTES

Staffing/scheduling experience preferred Excellent organization and coordination skills Strong communication and interpersonal skills

RESPONSIBILITIES

• Scheduling. Responsible for smooth and efficient operation of the staffing office; act as database administrator for the scheduling system; maintain daily posting of nursing staff hours and census; input staff requests, vacations and profile into staffing computer program; schedule staff according to hired rotation per individual department policy; create and post schedule monthly
• System Management. Manage Kronos system; input data from variance log(s) and enter schedules; review overtime and non-productive time with manager prior to submission on payroll
• Reporting. Distribute pay period FTE report, variance report and any other reporting that is necessary to director/manager
• Leadership. Act as the key contact for staff regarding Kronos issues, schedule requests and agency staffing; understand contract terms to include cancellation policy and hourly rate; know specific requirement for each department for agency use; liaise between clinical coordinator and agency for required forms; cancel agency as volume fluctuates

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$18.00 - $23.50 CITY: Clifton Springs POSTAL CODE: 14432 The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.