Staffing Coordinator

Rochester Regional Health; City of Rochester (NY); On-site; USD 25,000 - 32,000; Full time

Job summary

Rochester Regional Health is seeking a Staffing Coordinator in Clifton Springs, NY. This role is based in the Nursing department with a Mon - Fri, 7am - 3:30pm schedule. Responsibilities include staffing office operations, Kronos system management, and agency staffing coordination.

Key tasks involve maintaining nursing staff hours and census, posting monthly schedules, and providing essential reports. Strong organizational, communication, and interpersonal skills are required to excel in this

Qualifications

• Experience in staffing/scheduling preferred.
• Excellent organization and coordination skills.
• Strong communication and interpersonal skills.

Responsibilities

• Scheduling. Responsible for smooth and efficient operation of the staffing office; act as database administrator for the scheduling system; maintain daily posting of nursing staff hours and census; input staff requests, vacations and profile into staffing computer program; schedule staff according to hired rotation per individual department policy; create and post schedule monthly.
• System Management. Manage Kronos system; input data from variance log(s) and enter schedules; review overtime and non-productive time with manager prior to submission on payroll
• Reporting. Distribute pay period FTE report, variance report and any other reporting that is necessary to director/manager
• Leadership. Act as the key contact for staff regarding Kronos issues, schedule requests and agency staffing; understand contract terms to include cancellation policy and hourly rate; know specific requirement for each department for agency use; liaise between clinical coordinator and agency for required forms; cancel agency as volume fluctuates

Skills

Staffing/scheduling experience

Excellent organization

Strong communication

Job description

STATUS:

Full Time

JOB TITLE:

Staffing Coordinator

LOCATION:

Clifton Springs Hospital 2 Coulter Road, Clifton Springs, NY 14432

DEPARTMENT:

Nursing

SCHEDULE:

Mon - Fri (7am - 3:30pm)

Summary

The Staff Coordinator will provide full staff coordination and support. To optimize resource sharing and provide optimal staffing for all departments within the scope of the defined Staffing Office.

ATTRIBUTES

• Staffing/scheduling experience preferred
• Excellent organization and coordination skills
• Strong communication and interpersonal skills

Responsibilities

• Scheduling. Responsible for smooth and efficient operation of the staffing office; act as database administrator for the scheduling system; maintain daily posting of nursing staff hours and census; input staff requests, vacations and profile into staffing computer program; schedule staff according to hired rotation per individual department policy; create and post schedule monthly
• System Management. Manage Kronos system; input data from variance log(s) and enter schedules; review overtime and non-productive time with manager prior to submission on payroll
• Reporting. Distribute pay period FTE report, variance report and any other reporting that is necessary to director/manager
• Leadership. Act as the key contact for staff regarding Kronos issues, schedule requests and agency staffing; understand contract terms to include cancellation policy and hourly rate; know specific requirement for each department for agency use; liaise between clinical coordinator and agency for required forms; cancel agency as volume fluctuates

Physical Requirements

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range

$18.00 - $23.50

City

Clifton Springs

Postal Code

14432

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.