Staffing Coordinator

Living Legends; Town of Dunkirk (NY); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement Savings Options

Employee Referral Bonus Program

Job summary

Chautauqua Nursing & Rehabilitation Center in Dunkirk, NY is seeking a Staffing Coordinator to coordinate nursing department schedules, maintain attendance records, and help ensure 24-hour staffing coverage to support resident care.

The role requires strong organization, attention to detail, and comfort with UKG and payroll-related data. Benefits include PTO, health insurance, and retirement options. Experience with labor agreements and communicating with nursing leadership is desirable.

Qualifications

• High School Diploma or equivalent required; an Associate's degree is preferred.
• CNA/LPN/RN license required.
• Experience with scheduling and staffing in a healthcare facility is preferred.

Responsibilities

• Create, coordinate, post, and manage nursing schedules to ensure 24-hour staffing coverage.
• Utilize staffing resources including overtime, pools, and agency personnel per requirements.
• Process schedule and time-off requests before finalizing schedules.
• Maintain master staffing schedule and daily records; monitor call-offs and attendance.
• Enter and maintain scheduling and payroll data in UKG and related systems.

Skills

Strong organizational skills

Time management

Scheduling

Communication skills

Confidentiality

Education

High School Diploma or equivalent

Associate's Degree preferred

Tools

UKG

Job description

Chautauqua Nursing and Rehabilitation Center
10836 Temple Rd
Dunkirk, NY 14048, USA

Description

Staffing Coordinator
Rate: $21/hour
Shift: Full-Time
Schedule: Monday- Friday, Days

Chautauqua Nursing & Rehabilitation Center is looking to add a Staffing Coordinator to its team. In this role, you'll coordinate and manage nursing department staffing schedules, maintain accurate scheduling and attendance records, and help ensure appropriate staffing coverage to support quality resident care. If you're highly organized, detail-oriented, and thrive in a fast-paced healthcare environment, this could be the perfect opportunity for you.

Located in Dunkirk, NY, Chautauqua Nursing & Rehabilitation Center is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. As a CMS 5-Star rated facility, Chautauqua is recognized for its commitment to quality care and clinical excellence. Our team members enjoy a close-knit, supportive environment where compassion, teamwork, and professional growth are valued. Join us and become part of a team dedicated to making a meaningful difference in the lives of residents every day.

RESPONSIBILITIES:

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage
• Utilize staffing resources appropriately, including regular staff, overtime, staffing pools, and agency personnel in accordance with facility requirements and labor agreements
• Process staff schedule requests and time-off requests prior to schedule finalization
• Submit staffing requests to staffing pools and assist in securing coverage for open shifts
• Maintain and update the master staffing schedule and daily staffing records
• Monitor staffing levels and adjust schedules to address call-offs, no-shows, leaves of absence, workers' compensation cases, and terminations
• Communicate staffing vacancies, agency usage, and staffing concerns to nursing leadership and administration
• Maintain attendance records and track call-offs, tardiness, and attendance-related concerns
• Prepare attendance-related disciplinary documentation for nursing leadership review
• Enter and maintain scheduling and payroll-related information in UKG and other company systems
• Update electronic timecards and ensure payroll-related documentation is submitted accurately and timely
• Coordinate staffing-related communication with Human Resources and Payroll departments
• Complete and submit weekly vacancy reports
• Schedule companion aides and maintain facility transportation logs, if applicable
• Perform additional duties as assigned by the Director of Nursing, Administrator, or Supervisor

REQUIREMENTS:

• Minimum education requirement: High School Diploma or equivalent; Associate's Degree preferred
• Minimum experience requirement: 6 months of experience working in a nursing position and prior experience with scheduling and staffing in a healthcare facility; 1 year of experience working in a nursing position preferred
• CNA, LPN, or RN license required
• Strong organizational, time management, and scheduling skills
• Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG
• Ability to manage multiple priorities and adapt to changing staffing needs
• Strong communication, teamwork, and conflict resolution skills
• Knowledge of healthcare staffing practices, attendance management, and labor agreements
• Ability to maintain confidentiality and comply with HIPAA requirements
• Strong attention to detail and commitment to accuracy

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time
• Weekly or Same-Day Pay Options
• Health, Dental, and Vision Insurance
• Life Insurance
• Employee Referral Bonus Program
• Retirement Saving Options

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.