Staffing Coordinator

WMCHealth; Valhalla (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Staffing Coordinator to serve as a vital link between nursing leadership and operations. This role involves maintaining accurate schedules in Kronos, addressing staffing gaps, and ensuring effective communication within the team. The ideal candidate will have a proactive approach, strong organizational skills, and the ability to thrive in a fast-paced environment. With a commitment to excellence, this position offers the opportunity to make a significant impact on staffing efficiency and patient care. Join a dedicated team focused on providing high-quality healthcare solutions.

Benefits

Health Insurance

Dental

Vision

Retirement Savings Plan

Flexible Savings Account

Paid Time Off

Holidays

Tuition Reimbursement

Qualifications

• At least 2 years of experience in a hospital or related industry.
• High School Diploma required; BS or BA preferred.

Responsibilities

• Ensure 100% accuracy of employee/unit schedules entered in Kronos.
• Identify schedule gaps and handle call-offs by seeking replacements.
• Provide staffing data and reports to leadership and operations.

Skills

Kronos

MS Office (Excel)

Analytical Skills

Organizational Skills

Communication Skills

Education

High School Diploma

Bachelor's Degree

Job description

Job Summary:

The Staffing Coordinator serves as a liaison between WMC nursing leadership, the nursing operations team, and employees by providing a full complement of staff to meet client core requirements. The coordinator enters and maintains daily, weekly, and monthly schedules in Kronos, validates submitted schedules, and fills schedule gaps as needed to meet client requirements.

Responsibilities:

1. Account Metrics
2. Ensure 100% accuracy of employee/unit schedules entered in Kronos, maintaining correctness and balance.
3. Routine/Day-to-Day Tasks
4. Acquire pencil schedules and enter them into Kronos according to the established publish date and production timeline.
5. Enter schedules in Kronos, ensuring all edits are accurately reflected and the information is current.
6. Maintain core staffing levels and verify schedule-to-assignment confirmations with units.
7. Communicate effectively with WMC nursing leadership and operations regarding scheduling updates and changes.
8. Check-in arriving employees, confirm assignments, or reassign as necessary.
9. Identify schedule gaps and late arrivals, handling call-offs and conflicts by seeking immediate replacements.
10. Review staffing reports for the next day and take corrective actions to address gaps.
11. Provide staffing data and reports to leadership and operations.
12. Identify staffing deficiencies by position, assignment, and shift, and contact suitable employees to fill shifts, following WMC protocols.
13. Manually enter all shifts accurately and correctly.
14. Complete necessary pay forms and submit them to payroll.
15. Validate schedules and submit for final review and publication.
16. Assist in processing Requests for Time Off (RTO).
17. Perform other duties as assigned.

Qualifications/Requirements:

1. Experience: At least 2 years of experience, preferably in a hospital or related industry.
2. Education: High School Diploma required; BS or BA preferred, or equivalent combination of education and experience.
3. Licenses / Certifications: [Specify if any]
4. Skills: Responsible, accountable, proactive, with strong engagement, analytical, organizational, and communication skills. Proficient in Kronos and MS Office (especially Excel). Capable of working effectively in a fast-paced, changing environment while maintaining composure.

About Us:

NorthEast Provider Solutions Inc.

Benefits:

• Health Insurance
• Dental
• Vision
• Retirement Savings Plan
• Flexible Savings Account
• Paid Time Off
• Holidays
• Tuition Reimbursement