Staffing Coordinator

The Arbor Company; Town of Florida (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Free meals during shifts

Health insurance

Paid Time Off (PTO)

401(k) with employer matching

Flexible pay options

Tuition assistance

Job summary

The Arbor Company is seeking a Staffing Coordinator for Arbor Terrace Amelia Island in Amelia Island, FL. This on-site role centers on keeping the care team staffed, supported, and set up for success, coordinating schedules, coverage, and onboarding.

You’ll collaborate with leadership to anticipate staffing needs, monitor attendance, and respond to after-hours shifts. A high school diploma and scheduling experience are required; healthcare experience is a plus.

Qualifications

• High school diploma or equivalent is required.
• Experience with staff scheduling is required.
• Experience with OnShift or similar scheduling systems is preferred.

Responsibilities

• Maintain care department employee schedules.
• Coordinate coverage for open shifts, PTO, and changes.
• Support recruiting: follow up with applicants, coordinate interviews, onboarding.

Skills

Staff scheduling

Communication

Organization

Problem solving

Recruiting

Relationship building

Education

High school diploma or equivalent

Tools

OnShift scheduling

Job description

Arbor Terrace Amelia Island | Amelia Island, FL

Full-Time | On-Site

Are you organized, people-focused, and great at keeping all the moving pieces together?

Join The Arbor Company as a Staffing Coordinator at Arbor Terrace Amelia Island and play an important role in keeping our care team staffed, supported, and set up for success.

This is more than a scheduling position. You’ll be at the center of our community’s staffing and recruiting efforts, helping us hire great people, build effective schedules, manage coverage needs, and create a positive experience for our team members.

If you thrive in a fast-paced environment, enjoy working with people, and love turning staffing challenges into solutions, we’d love to meet you!

Why You’ll Love Working at Arbor

• Free meal during each work shift
• Competitive pay
• Paid Time Off for full-time and part-time team members, with the option to turn PTO into cash
• Health, dental, and vision insurance
• 401(k) with employer matching contributions
• Flexible pay options
• Tuition assistance & student loan repayment assistance
• Employee Assistance Program with wellness resources for you and your family
• Emergency financial assistance
• Opportunities for growth and advancement

What You’ll Do

As our Staffing Coordinator, you'll be the go-to person for keeping our care team organized and appropriately staffed. You'll:

• Manage and maintain the care department's employee schedules
• Coordinate coverage for open shifts, call-offs, PTO, and other scheduling changes
• Support the recruiting process, including applicant follow-up, interview coordination, hiring, and onboarding
• Partner closely with community leadership to anticipate staffing needs and maintain appropriate coverage
• Monitor timekeeping, attendance, leave, and scheduling-related information
• Build strong relationships with team members through consistent communication and follow-up
• Help identify staffing concerns early and develop solutions before they become larger coverage challenges
• Respond to urgent scheduling needs after 6 PM and on weekends when necessary

You’ll Be Great on This Team If You:

• Have a high school diploma or equivalent
• Have previous staff scheduling experience — required
• Have experience using OnShift or a similar employee scheduling system
• Are highly organized and comfortable managing multiple priorities
• Communicate well and aren’t afraid to pick up the phone when coverage is needed
• Are proactive, dependable, and able to problem-solve quickly
• Enjoy recruiting, relationship-building, and helping others succeed
• Have healthcare or senior living experience — preferred
• Are comfortable participating in an after-hours on-call rotation/responsibility

This is an on-site position at Arbor Terrace Amelia Island.

Ready to Make an Impact?

If you’re someone who can connect with people, stay ahead of staffing needs, and keep a busy care team organized, this could be a great next step in your career.

The Arbor Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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