Staffing Coordinator

The Arbor Company; Tinton Falls (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

The Arbor Company is seeking a Staffing Coordinator to support our Resident Care team with staffing coverage, scheduling, and recruiting coordination. This on-site role directly impacts the quality of care our residents receive each day.

You will manage schedules, collaborate with leaders to anticipate staffing needs, and assist with recruiting coordination to maintain appropriate staffing levels. This position values reliability and clear communication.

Qualifications

• Must have demonstrated experience in staff scheduling and ability to manage multiple schedules.
• Strong organizational skills and meticulous attention to detail are required.
• Excellent communication with residents, families, and leadership is essential.

Responsibilities

• Manage staff schedules using OnShift or similar scheduling software.
• Monitor open shifts and proactively secure coverage.
• Track attendance, call-offs, and staffing trends.
• Support recruiting and onboarding coordination for care team members.
• Maintain accurate timekeeping records.
• Communicate effectively with department leaders regarding staffing needs.
• Provide after-hours scheduling support as needed.
• Collaborate with leadership to anticipate staffing needs and fill open shifts.

Skills

Staff scheduling

Organizational skills

Attention to detail

Communication

OnShift experience

Problem solving

Education

High School diploma or equivalent

Tools

OnShift scheduling software

Job description

Are you ready to love your job again?

Join The Arbor Company and discover a work family where you are treated with respect. We are proud to be recognized as a

Best Workplaces in Aging Services.

We are seeking a

Grow Your Career with The Arbor Company

Are you ready to love your job again?

Join The Arbor Company and discover a work family where you are treated with respect. We are proud to be recognized as a Great Place to Work® and honored as one of Fortune Magazine’s Best Workplaces in Aging Services.

We are seeking a detail-oriented and proactive Staffing Coordinator to support our Resident Care team by ensuring consistent staffing coverage, managing schedules, and supporting recruiting efforts. This is a critical role that directly impacts the quality of care our residents receive each day.

Why Join The Arbor Company?

Arbor People feel the love every day because we provide:

• Free Meal for Each Work Shift
• Competitive Pay Rates
• Paid Time Off for Full-Time and Part-Time Team Members
• Ability to Turn PTO Into Cash
• Get Paid on Your Own Schedule
• Tuition Assistance & Student Loan Repayment Assistance
• Career Growth & Advancement Opportunities
• Employee Assistance Program – Resources for You and Your Family
• Emergency Financial Assistance
• Health, Dental, Vision Insurance & 401(k) with Employer Match
• A certified Great Place to Work® culture

As a Staffing Coordinator at The Arbor Company, your work matters. Here’s why:

• You ensure our residents receive consistent, high-quality care by maintaining accurate and effective staff schedules
• You collaborate with leadership to anticipate staffing needs and proactively fill open shifts
• You communicate with team members to support attendance, timekeeping, and schedule adjustments
• You assist with recruiting coordination to help maintain appropriate staffing levels
• You respond to scheduling needs after business hours and on weekends as needed
• Your organization and responsiveness help create a supportive environment for both residents and staff

Position Responsibilities

• Manage staff schedules using OnShift or similar scheduling software
• Monitor open shifts and proactively secure coverage
• Track attendance, call-offs, and staffing trends
• Support recruiting and onboarding coordination for care team members
• Maintain accurate timekeeping recordsCommunicate effectively with department leaders regarding staffing needs
• Provide after-hours scheduling support as needed

You’ll be a great fit if you:

• Have previous experience managing employee schedules (OnShift experience preferred)
• Have strong organizational skills and attention to detail
• Are comfortable working in a fast-paced healthcare or senior living environment
• Communicate clearly and professionally with team members and leadership
• Are responsive and solutions-oriented
• Are willing to participate in an on-call rotation for scheduling support
• Have a High School diploma or equivalent

Work Location:

On-site at the community

Our people and our residents are at the center of everything we do. If you enjoy solving problems, supporting teams, and making a meaningful impact, we would love to meet you!

The Arbor Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Arbor8