Staffing Coordinator

Forward Service; Sparta (WI); On-site; USD 33,062,000 - 34,440,000; Full time

Benefits offered by this job

Health insurance (Quartz HMO)

Dental insurance (Delta Dental)

Vision insurance (company-paid)

Life insurance (company-paid)

Disability insurance (company-paid)

401(k) with company match

Paid time off

Job summary

ABR Employment Services in Sparta, WI is seeking a Staffing Coordinator to connect people with opportunities by supporting recruiting, onboarding, and talent engagement. You’ll manage candidate outreach, interview coordination, and client orientations while keeping data accurate in our ATS.

You’ll thrive if you’re organized, people-focused, and energized by a fast-paced environment, with a strong desire to make a difference every day.

Qualifications

• Associate degree with two years of related customer service, administrative, human resources, recruiting, or staffing experience.
• Excellent verbal and written communication skills, including strong phone and listening skills.
• Strong organizational and problem-solving abilities for coordinating multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office 365 and comfort learning applicant tracking systems and online recruiting platforms.
• Excellent keyboarding and data-entry skills; ability to type 40+ words per minute.

Responsibilities

• Support recruiting, sourcing, onboarding, and talent engagement to connect people with opportunities.
• Coordinate interviews, onboarding and client orientations, and maintain accurate information in the applicant tracking system.
• Provide high-quality candidate and employee experience by handling applications and inquiries, payroll and benefits questions, and follow-up activities.
• Assist staffing operations with I-9 and E-Verify processes, ATS records, and timekeeping; provide administrative support.
• Collaborate with Recruiters and Talent Relations Specialists and represent ABR at events as needed.

Education

Associate degree or higher in related field

Tools

Microsoft Office 365

Data entry

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Sparta, WI, US

Grow with Purpose at ABR Employment Services

Be the Difference. Connect Great People with Great Opportunities.

At ABR Employment Services, we don't just fill jobs—we change lives.

For 40 years, we've connected talented individuals with rewarding careers while helping businesses build exceptional teams. As Wisconsin's only staffing agency to earn Best of Staffing® for both Client and Talent Satisfaction for more than 10 consecutive years, we've built our reputation by putting people first.

As a nonprofit-owned organization, every placement we make helps strengthen the communities we serve. When you join ABR, you're not just building a career—you'll Be the Difference for job seekers, employers, coworkers, and communities across Wisconsin.

If you're a relationship-builder, a people connector, and someone who thrives in a fast-paced environment, we'd love to have you join our team.

Location: Sparta, WI

Position Overview

As a Staffing Coordinator, you'll play a key role in connecting people with opportunities by supporting recruiting, sourcing, onboarding, and talent engagement. You'll help identify qualified candidates, keep the hiring process moving, and create a positive experience for Talent, clients, and your ABR teammates.

You'll be at the center of the staffing process - reaching out to candidates, coordinating interviews, conducting onboarding and client orientations, answering employment questions, and keeping important information accurate in our applicant tracking system. You'll also support the day-to-day operations that help our recruiting team deliver responsive service.

If you're organized, people-focused, comfortable on the phone, and energized by a fast-paced environment, this is an opportunity to make a difference every day.

What You'll Do

• Connect with active and passive job seekers through our applicant tracking system, job boards, online resources, personalized outreach, and professional networking.
• Screen candidates for job requirements, discuss opportunities, coordinate interviews, and help maintain strong talent pipelines for current and future openings.
• Support a positive candidate and employee experience by handling applications and inquiries, answering questions about payroll and benefits, conducting onboarding and client orientations, and completing follow-up activities.
• Keep staffing operations running smoothly by completing I-9 and E-Verify processes, maintaining accurate ATS records and Talent files, supporting timekeeping, and providing administrative and office support.
• Partner closely with Recruiters and Talent Relations Specialists, support social media and community outreach, and represent ABR at events as needed.

Highlights of Employment at ABR

Minimum starting wage: $24-$25 hour

Starting compensation may vary based on relevant experience and qualifications.

Competitive compensation based on relevant experience and qualifications.

• Four weeks of paid time off, accrued annually
• Quartz HMO Health Insurance and Delta Dental
• 100% company-paid Vision, Life, and Disability Insurance
• 401(k) with company match
• Ongoing professional development and career advancement opportunities
• A collaborative, supportive team
• A career where your work has a meaningful impact every day

What We're Looking For

• Associate degree with two years of related customer service, administrative, human resources, recruiting, or staffing experience; or an equivalent combination of education and experience.
• Professional verbal and written communication skills, including strong phone and listening skills.
• A people-focused approach and the ability to provide exceptional service to candidates, employees, clients, and coworkers.
• Strong organizational and problem-solving skills with the ability to coordinate multiple priorities accurately in a fast-paced environment.
• Proficiency with Microsoft Office 365 and comfort learning applicant tracking systems, online recruiting platforms, and other technology.
• Strong keyboarding and data-entry skills; ability to type 40+ words per minute.
• A valid driver's license and the ability to travel as needed for client visits, networking events, meetings, and other functions.

Why You'll Love Working at ABR

At ABR, Staffing Coordination is about much more than scheduling interviews and entering information - it's about creating a smooth, welcoming experience for people at every step of the employment process.

Most importantly, you'll join a team that believes in one simple idea: Be the Difference.

If you enjoy connecting with people, staying organized, and helping a busy team succeed, you'll fit right in.

ABR values diversity because differing perspectives drive innovation and strengthen our organization. We are proud to be an Equal Opportunity Employer and encourage applications from candidates of all backgrounds.