Staffing Coordinator

Cape Cod Healthcare; Massachusetts; On-site; USD 31,381 - 39,261; Part time

Job summary

Cape Cod Healthcare is seeking a qualified individual to coordinate staffing schedules for the Laboratories Outreach. The role involves managing employee time records, ensuring compliance with union regulations, and standardizing scheduling practices.

Ideal candidates will possess a high school diploma (college preferred) and have intermediate computer skills (Outlook, Word, Excel, and ATSS). This is a full-time position, Monday to Friday, with no weekends and occasional holidays.

Qualifications

• High school graduate or equivalent; college degree preferred plus basic technical training.
• Intermediate computer ability with Outlook, Word, Excel, and ATSS.

Responsibilities

• Coordinate staffing schedules for the Outreach department.
• Handle employee time records prior to timecard processing.
• Assist management in tracking open FMLA cases.

Skills

Intermediate computer ability

Outlook

Word

Excel

ATSS

Education

High school graduate or equivalent

College degree preferred

Job description

Purpose of Position

Under the general direction of the Laboratory Outreach Director, this position is responsible for the overall coordination of staffing schedules for the CCHC Laboratories Outreach. Staffing schedule preparation and maintenance will be done in a way that is consistent with operational, financial and patient satisfaction goals.

Description

• Coordinate the preparation and maintenance of the daily/weekly/monthly staffing schedules for the Outreach department.
• Handle all aspects related to employee time records prior to timecard processing (i.e., sick calls, filling open shifts, sign‑ups and daily schedule reconciliation).
• Collect and collate vacation time requests for supervisory approval.
• Assist management in tracking open FMLA cases and the use of FMLA hours.
• Serve as the central communication source regarding staffing and scheduling issues and as a resource to all supervisors and staff.
• Standardize all scheduling in compliance with pay practices and SEIU Union regulations.
• Coordinate overall department staffing and scheduling in line with budget and patient needs.
• Assist employees in the use of the ATSS system.
• Track absenteeism and tardiness and generate reports for department directors/supervisors.
• Manage daily call traffic on the attendance line and provide payroll support to department supervisors and staff.
• Successfully manage multiple projects and responsibilities.
• Perform other work-related duties as assigned or requested.

Consistently provides service excellence to all patients, family members, visitors, volunteers and co‑workers in a manner that reflects CCHC Laboratories’ commitment to CARES: compassion, accountability, respect, excellence and service.

Qualifications

• High school graduate or equivalent; college degree preferred plus basic technical training, usually one year or more.
• Intermediate computer ability. Outlook, Word, Excel, and ATSS.

Schedule Details

40 Hours Per Week, Monday‑Friday, 5a‑1p, No Weekends & Occasional Holidays

Organization: Cape Cod Healthcare Laboratory

Primary Location: Massachusetts‑Hyannis

Department: CLB‑General

Annual/Hourly: Hourly

Hiring Pay Range: 22.78 – 28.50