STAFFING COORDINATOR

Cape Cod Healthcare Inc.; Hyannis (MA); On-site; USD 48,000 - 68,000; Full time

Job summary

CCHC Laboratories in Hyannis, MA is seeking a Staffing Coordinator for the Outreach department to coordinate daily, weekly, and monthly staffing plans and maintain time records for payroll processing. You will collect vacation requests, assist with FMLA tracking, and act as the central communication point for staffing issues, ensuring scheduling complies with pay practices and SEIU regulations.

Requirements include a high school diploma or equivalent, basic technical training, and proficiency

Qualifications

• High School diploma or equivalent.
• College degree preferred.
• Experience with scheduling or staffing in healthcare is a plus.

Responsibilities

• Coordinate daily/weekly/monthly staffing schedules for Outreach.
• Handle time records and payroll-related processes.
• Collect vacation requests and obtain supervisory approval.
• Track FMLA cases and use of FMLA hours.
• Serve as central communications source for staffing issues and support supervisors.

Skills

Communication skills

Time management

Organizational skills

Education

High School diploma or equivalent

College degree preferred

Tools

Outlook

Word

Excel

ATSS

Job description

1. Coordinate the preparation and maintenance of the daily/weekly/monthly staffing schedules for the Outreach department.
2. Handles all aspects related to employee time records prior to timecard processing. (i.e. sick calls, filling open shifts, sign ups and daily schedule reconciliation.)
3. Collect and collate vacation time requests for Supervisory approval
4. Assist management in tracking open FMLA cases and the use of FMLA hours.
5. Functions as the central communication source regarding staffing and scheduling issues and as is a resource to all Supervisors and staff.
6. Responsible for standardizing all scheduling in compliance with pay practices and SEIU Union regulations.
7. Responsible for overall coordination of department staffing and scheduling in line with budget and patient needs.
8. Assists employees in the use of the ATSS system
9. Responsible for tracking absenteeism and tardiness and generating reports for Department Directors/Supervisors.
10. Responsible for the daily management of call traffic on the Attendance Line and providing payroll support to department Supervisors and Staff.
11. Successfully manages multiple projects and responsibilities.
12. Perform other work related duties as assigned or requested.

Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers in a manner that reflects CCHC Laboratories' commitment to CARES: compassion, accountability, respect, excellence and service.

• High School graduate or equivalent, college degree preferred plus basic technical training, usually one year or more.
• Intermediate computer ability. Outlook, Word, Excel, and ATSS