Staffing Coordinator

Outcome HC; Eatontown (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

Outcome HC in Eatontown, NJ seeks a Staffing Coordinator to build and manage master nursing schedules weeks in advance, balance staff availability, and minimize overtime.

You will coordinate with per-diem staff or agencies, screen applicants with HR, and support onboarding with orientation scheduling. Strong communication and crisis-management skills are essential.

Qualifications

• Education requirement: High School Diploma or GED.
• Experience as staffing coordinator, scheduler, or medical office administrator preferred, SNF/long-term care ideal.
• Strong communication, multi-tasking, crisis-management and problem-solving abilities.

Responsibilities

• Build, post, and update master nursing schedules weeks in advance.
• Arrange coverage for open or vacant shifts with per-diem staff or agencies.
• Track attendance, tardiness, and hours worked; report issues to leadership.
• Monitor licenses, CPR/First Aid, OBRA compliance, and nurse-to-resident ratio logs.
• Assist HR with screening applicants, interviewing, onboarding, and scheduling.

Skills

Staff scheduling

Communication

Multi-tasking

Crisis management

Problem solving

Education

High School Diploma or GED

Job description

Core Responsibilities

• Scheduling: Build, post, and update master nursing schedules weeks in advance, balancing staff availability, shift preferences, and overtime limits.
• Shift Coverage: Answer call-ins, find replacement personnel for open or vacant shifts, and coordinate with per-diem staff or outside staffing agencies when short-staffed.
• Attendance & Timekeeping: Track daily tardiness, absenteeism, and hours worked, reporting chronic attendance issues to the Director of Nursing and Human Resources.
• Compliance & Tracking: Monitor staff licenses, CPR/First Aid certifications, OBRA compliance, and daily nurse-to-resident ratio logs required for state departments of health.
• Recruitment & Onboarding: Assist HR and the DON with screening applicants, scheduling interviews, coordinating new-hire orientations, and issuing schedules to incoming staff.

Qualifications & Requirements

• Education: Minimum of a High School Diploma or GED
• Experience: Previous experience as a staffing coordinator, scheduler, or medical office administrator—ideally within a Skilled Nursing Facility (SNF) or long-term care setting.
• Soft Skills: Strong communication, multi-tasking, crisis-management, and problem-solving abilities under pressure