Staff Subcontracts Administrator

University of Dayton Research Institute; Dayton (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Dayton Research Institute is seeking a Subcontracts Specialist to support our Materials Sector with subcontract management. This role requires excellent organizational skills and the ability to analyze costs, process invoices, and maintain compliance with federal government contracts.

Ideal candidates will have a Bachelor's degree, four years of experience, and strong skills in Microsoft Office. This position requires U.S. citizenship and the ability to obtain a security clearance.

Qualifications

• Four years of relevant experience in subcontract management or similar environments.
• Experience in Government contracting or subcontracting preferred.
• Must be able to obtain and maintain a security clearance.

Responsibilities

• Provide support for pre-award and post-award subcontract administration.
• Develop subcontract documents and modifications.
• Process invoices and initiate subcontract closeouts.
• Collaborate with Sector personnel and technical researchers.

Skills

Microsoft Office (Excel, Word)

Attention to detail

Customer service

Organizational skills

Communication skills

Problem-solving

Time-management

Education

Bachelor's degree

Advanced degree in related field

Job description

Position Summary

The Subcontracts Specialist provides subcontract management support to the Materials Sector. This position is responsible for pre‑award and post‑award subcontract administration, including development of subcontract documents, modifications, cost analysis, processing invoices, and initiating subcontract closeouts. Reporting to the Subcontracts Manager in the Contracts and Grants Office, the Subcontracts Specialist will closely collaborate with Sector personnel and technical researchers to ensure efficient and compliant subcontract execution and management.

Minimum Qualifications

• Bachelor's degree and four years of relevant experience
• Proficient with the Microsoft Office suite, especially Excel and Word
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Exceptional organizational and time‑management skills combined with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication, planning, problem‑solving, analytical, and customer service skills
• Must be able to manage a consistent workload in a deadline‑driven environment
• Ability to build work relationships among a diverse workforce at all levels
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen
• Due to the requirements of this work, candidates for this position must be able to obtain and maintain a security clearance

Preferred Qualifications

• Minimum of four years of related experience in Government contracting or subcontracting, and/or purchasing
• Experience with FAR/DFAR clauses and terms
• Advanced degree in related field

Special Instructions to Applicants

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Closing Statement

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.