Staff Specialist

Duke PF; Durham (NC); On-site; USD 27,276 - 42,195; Full time

Benefits offered by this job

Comprehensive medical and dental care

Generous retirement benefits

Family-friendly programs

Cultural programs

Job summary

Duke PF in Durham, North Carolina, is seeking an Administrative Coordinator to manage communications and provide logistical support for programs.

The ideal candidate will have four years of relevant experience in administrative roles and a strong ability to manage competing priorities while maintaining attention to detail. The position includes opportunities for further training and involvement with diverse organizations.

Qualifications

• Four years of relevant administrative, clerical, or program support experience.
• Experience in office management, communications, or research support.
• Equivalent combinations of education and experience will be considered.

Responsibilities

• Manage and prioritize incoming communications.
• Coordinate schedules, meetings, and events.
• Support financial processes and budget tracking.
• Compile, track, and analyze program information.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

Two years of postsecondary education in a related field

Bachelor’s degree (substitutes some experience)

Job description

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

What You’ll Do:

• Manage and prioritize incoming communications, including screening and routing emails and responding or elevating items as appropriate.
• Coordinate schedules, meetings, and events; provide logistical and hospitality support for programs and gatherings.
• Support financial processes, including submitting procurement card expenses through Concur and assisting with budget tracking and reconciliation.
• Maintain strong working relationships across Duke departments and with external partners to support program activities and communications.
• Compile, track, and analyze program information; prepare reports that highlight progress, trends, and recommendations.
• Develop and maintain systems, databases, and documentation to support program operations and data management.
• Plan, prioritize, and coordinate work to meet program goals and deadlines.
• Provide guidance or task coordination to team members as needed; ensure work outputs are accurate and complete.
• Assist with budget planning, projections, and monitoring of departmental expenditures.
• Manage departmental corporate cards and ensure proper reconciliation and compliance.
• Coordinate travel arrangements and complete post-travel documentation and reporting.
• Maintain organized office systems, including files, records, and supplies.
• Perform data entry and support ongoing updates to internal databases.
• Collaborate regularly with program coordinators on office operations and administrative needs.
• Perform other related duties as assigned to support the success of CFR programs.

Education & Experience:

• Knowledge typically acquired through two years of postsecondary education in a related field.
• Four years of relevant administrative, clerical, or program support experience, including office management, communications, or research support.
• A bachelor’s degree in a related field may substitute for some experience.
• Equivalent combinations of education and experience will be considered.

Preferred Qualifications:

• Bilingual proficiency in English and Spanish.
• Experience working with faith-based or religiously affiliated nonprofit organizations.

Skills & Strengths:

• Strong organizational, communication, and multitasking skills.
• Ability to manage competing priorities and work independently.
• Attention to detail and accuracy in data, reporting, and financial processes.
• Collaborative mindset and commitment to professionalism.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).

Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/