Staff Scheduling Coordinator

Spectrum Health; Grand Rapids (MI); On-site; USD 15,000 - 21,000; Part time

Benefits offered by this job

Comprehensive benefits

On-demand pay

Discounts directory

Retirement options

Job summary

Corewell Health is seeking a part-time Staff Scheduling Coordinator in Grand Rapids. You will support the staff scheduling processes, communicate with staff, and ensure accurate entry of scheduling data as directed.

Responsibilities include maintaining block schedules, vacation calendars, and timely transcription of schedules. You will reconcile daily reports and coordinate with clinical managers to maintain smooth workflow while upholding confidentiality and service excellence.

Qualifications

• High School Diploma or equivalent.
• 2 years of relevant office experience, data entry, scheduling, or health care environment.
• Associate's Degree in related field preferred.

Responsibilities

• Completes all scheduling functions (block schedule, vacation calendar, etc.).
• Transcribes scheduling information and staff schedules promptly.
• Enters visit information for workers completing hard copy documentation when needed.
• Reconciles daily reports using various software applications.
• Facilitates verbal and written communication with staff and managers.
• Coordinates with clinical managers to ensure workflow.
• Maintains confidentiality of staff and company information.

Skills

Communication

Scheduling software

Data entry

Office coordination

Education

High School Diploma or equivalent

Associate's Degree (preferred)

Tools

Microsoft Office

Excel

Job description

Job Summary

Responsible for the overall support services for staff scheduling process. Must be able to communicate well with staff. Performs the scheduling function as directed.

Essential Functions

• Completes all functions of the staff scheduling process (i.e. block schedule, vacation calendar etc.).
• Transcribes scheduling information, staff schedules in a timely manner.
• When necessary, enters visit information for those doing hard copy documentation.
• Reconciles daily reports and other information using various software applications.
• Facilitates verbal and written communication with staff.
• Coordinates with clinical managers as needed to ensure work flow.
• Maintains confidentiality of staff and corporate information according to policies and procedures.
• Demonstrates by attitude and action, recognition of the importance of service excellence with patients, families, internal customers, physicians and others.
• Puts into practice on a daily basis the philosophy that we can never do too much to meet our customer’s needs.
• Demonstrates by attitude and action recognition of the importance of interaction with co-workers.
• Communicates effectively and respectfully with co-workers and staff of other affiliates.
• Works as a team member helping others as needed to contribute to the overall success of Corewell Health.

Qualifications

Required

• High School Diploma or equivalent
• 2 years of relevant experience office, word processing, data entry, computer applications, office coordination, supervision, secretarial, Administrative Assistant, health care, customer service, medical office setting

Preferred

• Associate's Degree in related field

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings

Eligibility for benefits is determined by employment type and status.

Location and Work Arrangement

Primary Location SITE - Corewell Health Place - 100 Corewell Drive NW - Grand Rapids

Department Name Business Operations Surgical Services - Corporate

Employment Type Part time Shift Day (United States of America)

Weekly Scheduled Hours 20 Hours of Work 7:00 am - 11:00 am Days Worked Monday - Friday Weekend Frequency N/A

Culture and Values

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category.

We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do.

We invite those that share in our commitment to join our team.

People are at the heart of everything we do, and the inspiration for our legacy of outstanding outcomes, innovation, strong community partnerships, philanthropy and transparency.

Corewell Health is a not-for-profit health system that provides health care and coverage with an exceptional team of 60,000+ dedicated people—including more than 11,500 physicians and advanced practice providers and more than 15,000 nurses providing care and services in 22 hospitals, 300+ outpatient locations and several post-acute facilities—and Priority Health, a provider-sponsored health plan serving more than 1.2 million members. Through experience and collaboration, we are reimagining a better, more equitable model of health and wellness.