Staff Recruitment Assistant

UNKNOWN; Redlands (CA); On-site; USD 34,000 - 44,000; Full time

Job summary

The YMCA is seeking a Human Resources Administrator for a temporary, full-time assignment in Redlands, CA. Hours are 8am–5pm, Monday to Friday, and the role focuses on recruitment support and core HR administration including filing, document management, and mail handling.

Reporting to the Vice President of Human Resources, the position requires managing applicant flow while maintaining confidentiality and compliance.

Qualifications

• Bachelor’s degree in HR or related field preferred, or 3+ years HR/administrative experience.
• Working knowledge of HR practices, recruitment processes, and employment regulations.
• Proficiency in Microsoft Office; ADP experience preferred.
• Ability to manage multiple priorities with speed and accuracy; discretion with confidential information.

Responsibilities

• Coordinate candidate movement through recruitment and selection processes.
• Conduct initial applicant screenings and phone interviews; document findings and recommendations.
• Schedule and coordinate interviews, testing, reference checks, and background screenings.
• Support internal transfer processes and diverse candidate pipelines.
• Maintain accurate HR records and ensure confidentiality.
• Perform HR admin duties including filing, scanning, and mail distribution.
• Assist in reporting and data tracking for HR metrics.

Skills

MS Office proficiency

Confidentiality

Organizational skills

Recruitment support

ADP experience

Education

Bachelor’s degree in HR or related field; or 3+ years HR/administrative experience

Tools

ADP

Job description

Human Resources Administrator (Temporary – Support)

Status

Temporary Assignment (3 months or less)

Reports To

Vice President of Human Resources

Position Summary

The HR Administrator provides short-term administrative and operational support to the Human Resources team, with a primary focus on supporting recruiting and applicant workflow activities. This role is a F/T temporary position with hours from 8a-5p, M-F. This role ensures candidates and internal applicants are efficiently moved through the recruitment process while maintaining compliance, organization, and confidentiality. In addition to recruiting support, the role performs core HR administrative functions such as filing, document management, and mail distribution.

ESSENTIAL FUNCTIONS

Recruiting & Talent Support

• Coordinate closely with the Human Resources Business Partner to support candidate and applicant movement through the recruitment and selection process.
• Conduct initial applicant screenings and phone interviews; document findings and provide recommendations to the Human Resources Business Partner.
• Assist with scheduling and coordination of interviews, employment testing, reference checks, and background screenings.
• Support internal transfer processes, including screening internal applicants and coordinating interviews for the Human Resources Business Partner.
• Assist in maintaining a diverse and qualified candidate pipeline using employee referrals, internal databases, networking, and creative sourcing channels for hard-to-fill roles.
• Support compliance-related aspects of recruitment, including applicant documentation, screening coordination, and record retention.
• Interact with potential candidates via professional networks and social media platforms as directed.

HR Administrative Support

• Perform HR administrative duties including filing, scanning, document organization, and record maintenance.
• Gather, distribute, and track HR-related mail and correspondence.
• Maintain accurate applicant and employee records in HR systems and shared files.
• Support reporting, data tracking, and administrative preparation as requested by the Human Resources Business Partner or VP of Human Resources.
• Ensure confidentiality and data integrity in all HR records and communications.

YMCA COMPETENCIES

Mission Advancement

Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Supports volunteerism, relationship-building, and fundraising efforts aligned with the mission.

Collaboration

Works effectively with individuals of diverse backgrounds, abilities, opinions, and perspectives. Builds rapport and maintains professional relationships. Seeks to understand others’ viewpoints, communicates clearly, and remains calm in challenging situations.

Operational Effectiveness

Makes sound judgments and adapts learning across situations. Demonstrates strong organizational skills, attention to detail, and follow-through. Establishes priorities, plans work effectively, and meets deadlines while supporting high-quality service delivery.

Personal Growth

Demonstrates openness to learning and change. Pursues self-development that enhances job performance. Maintains functional and technical knowledge necessary to perform the role effectively and uses technology appropriately.

QUALIFICATIONS

• Bachelor’s degree in human resources or a related field preferred, or a combination of education and 3+ years of relevant HR or administrative experience.
• Working knowledge of human resources practices, recruitment processes, and applicable employment regulations.
• Strong organizational skills with the ability to prioritize tasks and perform with speed and accuracy.
• Demonstrated ability to maintain a high level of confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with ADP preferred.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

PHYSICAL DEMANDS

The physical demands described are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Regular use of a computer for extended periods.
• Frequent sitting, reaching, and movement within the work environment.
• Occasional lifting or moving of materials up to 10 pounds.
• Vision abilities include close vision, distance vision, and the ability to adjust focus.
• Noise level in the work environment is typically moderate.
• This position is a temporary, at-will assignment expected to last three (3) months or less, based on business needs. The assignment duration may be shortened or extended at the sole discretion of the YMCA, and the assignment may end at any time, with or without cause or notice, consistent with California at-will employment law.

This temporary assignment does not guarantee continued employment, transition into a regular or permanent position, or future assignments beyond the stated period. Completion of the temporary assignment does not alter the at-will nature of employment.
Temporary employees are subject to all applicable YMCA policies and procedures, including those related to confidentiality, workplace conduct, and compliance with state and federal employment laws. Eligibility for benefits, paid time off, or other employment-related programs, if any, will be determined in accordance with YMCA policy and applicable law and may differ from those offered to regular, non-temporary employees.