Staff Project Specialist (36168)

STSI (Staffing Technical Services Inc.); Chattanooga (TN); On-site; USD 51,000 - 56,000; Full time

Benefits offered by this job

Standard Medical

Dental

401(k)

Job summary

STSI (Staffing Technical Services Inc.) in Chattanooga, TN seeks a Staff Project Specialist to interface with project leadership, manage finances, scheduling, and documentation throughout the lifecycle of engineering-related projects.

The role involves client communication, progress reporting, and ensuring project requirements align with budget and schedule. Strong data-entry, organization, and communication skills are essential.

Qualifications

• Bachelor's degree in business, accounting or related field with 4+ years of experience or Associate degree with 6+ years; high school diploma with 8+ years.
• Experience with cost management systems preferred.
• Ability to work independently, think creatively and analytically and make quick, sound decisions.
• Excellent problem-solving, organizational and communication skills.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to track multiple items with varying timelines.
• Proficient in MS Word, Excel, Adobe, PowerPoint; SharePoint and MS Teams preferred.

Responsibilities

• Plan, coordinate, and facilitate on-site and off-site meetings.
• Verify accuracy of bills, invoices, trip tickets, and expense reports; process promptly.
• Enter project data including change orders and cost reports; oversee AP processes.
• Enter and maintain project scheduling information.
• Monitor submittals and RFIs in construction management software; expedite responses.
• Evaluate safety forms and maintain file management for compliance.
• Create new projects in PM software; provide daily/weekly reports to leadership.
• Coordinate required training programs and records for project personnel.
• Update SOPs and mentor new EO’s and CWK’s on best practices.
• Resolve project questions and provide accurate answers.

Skills

Independent work

Problem solving

Organizational skills

Verbal and written communication

Multitasking

Decision making

Education

Bachelor degree

Associate degree

High school diploma

Tools

Microsoft Word

Excel

Adobe

Bluebeam

PowerPoint

SharePoint

MS Teams

Job description

Staff Project Specialist

Location: Chattanooga, TN

Pay Range: $37.00 - $41.00 per hour

Benefits: Standard Medical, Dental, 401(k)

Description

The Staff Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes client communication, financial health, and project scheduling systems for engineering-related projects. This position works with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation. Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution.

Identify, enter, monitor, and analyze the progress of key project needs, deliverables and milestones for the project team using internal software and arrange the presentation of monthly progress reports covering action items and progress updates.

• Plan, coordinate and facilitate on-site and off-site meetings.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Perform data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs.
• Enter project scheduling information.
• Monitor submittal log and RFIs in construction management software and expedite responses for subcontractors from the internal design team.
• Evaluate pre-mobilization safety forms and implement a file management system to monitor project compliance.
• Evaluate and publish site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy.
• Create new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Update SOP’s, train, and mentors new EO’s and CWK’s on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.
• Resolve questions regarding the project; research and provide appropriate answers.

Qualifications

• Bachelor Degree in business, accounting or related degree and 4 years of related experience Required or Associate Degree and 6 years of related experience Required or High School Diploma/GED 8 years related experience Required
• Experience with one or more cost management systems preferred.
• Ability to work independently, think creatively and analytically and make quick and sound decisions.
• Excellent problem-solving skills.
• Excellent organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to track and follow up on multiple items with various timelines.
• Excellent knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
• Strong knowledge of Sharepoint, customer relationship management software and Microsoft Teams preferred.

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these characteristics.