Staff Project Specialist

ESPO Corporation; Chattanooga (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

Group Health and Dental Insurance

401k after waiting periods

Job summary

ESPO Corporation is seeking a Staff Project Specialist in Chattanooga, TN for a 12-month contract to hire. The role focuses on interfacing with project leadership to ensure successful execution, including client communication, financial health, and scheduling across engineering projects.

You will organize team deliverables, drive documentation, reporting, and processes while coordinating with vendors, clients, and internal teams to keep budgets and timelines on track.

Qualifications

• Bachelor, Associate or high school with years of related experience as stated.
• Experience with cost management systems preferred.
• Ability to communicate with all levels within an organization.

Responsibilities

• Coordinate on-site and off-site meetings.
• Verify invoices, trip tickets and expense reports for accuracy and timeliness.
• Enter project data, change orders, cost reports, and manage AP processes.
• Enter scheduling information for projects.
• Monitor submittals and RFIs and expedite responses from internal team.
• Develop and publish site-specific safety and emergency plans.
• Create new projects in PM software and provide daily reports.
• Coordinate training programs and records for project personnel.
• Update SOPs and mentor new EO's and CWK's on best practices.
• Address project questions and perform other duties as assigned.

Skills

Independent work

Problem solving

Organization & detail

Communication

Time management

Education

Bachelor or Associate or HS with experience

Tools

Microsoft Word

Excel

Adobe

Bluebeam

PowerPoint

SharePoint

MS Teams

Job description

Staff Project Specialist

12 month contract to hire

Chattanooga, TN

Job Description

The Staff Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes client communication, financial health, and project scheduling systems for engineering-related projects. This position works with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation. Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution.

Identify, enter, monitor, and analyze the progress of key project needs, deliverables and milestones for the project team using internal software and arrange the presentation of monthly progress reports covering action items and progress updates.

• Plan, coordinate and facilitate on-site and off-site meetings.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Perform data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs.
• Enter project scheduling information.
• Monitor submittal log and RFIs in construction management software and expedite responses for subcontractors from the internal design team.
• Evaluate pre-mobilization safety forms and implement a file management system to monitor project compliance.
• Evaluate and publish site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy.
• Create new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Update SOP's, train, and mentors new EO's and CWK's on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.
• Resolve questions regarding the project; research and provide appropriate answers.Performs other duties as assigned
• Complies with all policies and standards

Requirements

• Bachelor Degree in business, accounting or related degree and 4 years of related experience Required or
• Associate Degree and 6 years of related experience Required or
• High School Diploma/GED 8 years related experience Required Experience with one or more cost management systems preferred.
• Ability to work independently, think creatively and analytically and make quick and sound decisions.
• Excellent problem-solving skills.
• Excellent organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to track and follow up on multiple items with various timelines.
• Excellent knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
• Strong knowledge of Sharepoint, customer relationship management software and Microsoft Teams preferred.

ESPO Corporation

www.espocorp.com

630-789-2525

View all open jobs at www.espocorp.com/jobs

Leaders in Technical Recruiting & Staffing since 1965

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

• PTO
• Group Health and Dental Insurance
• 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law.

If you need assistance applying, please get in touch with us directly.