Staff Project Specialist

Global Technical Talent, Inc.; Chattanooga (TN); On-site; USD 51,000 - 56,000; Full time

Benefits offered by this job

Medical/ Vision/ Dental Insurance

401k Retirement Fund

Job summary

Global Technical Talent, Inc. is hiring a Staff Project Specialist in Chattanooga, TN for an 11-month contract to hire. The role requires onsite work with strong project coordination and financial tracking responsibilities.

You will interface with internal and external project leadership, manage schedules, and ensure project milestones are met within budget. Excellent communication and document control are essential for success.

Qualifications

• Bachelor's degree in business, accounting, or related field and 4 years of related experience required; OR
• Associate's Degree and 6 years of related experience required; OR
• High School Diploma/GED and 8 years of related experience required.

Responsibilities

• Communicate regularly with project team, client representatives, vendors and subcontractors on project development and execution.
• Enter and monitor project needs, deliverables and milestones; present monthly progress reports.
• Plan, coordinate and facilitate on-site and off-site meetings.
• Verify invoices, trip tickets and expense reports for accuracy and compliance.

Skills

Analytical thinking

Problem solving

Organizational skills

Verbal and written communication

Education

Bachelor's degree in business/related field

Associate's degree with 6+ years experience

High School Diploma/GED with 8+ years experience

Tools

Microsoft Word

Excel

Adobe

Bluebeam

PowerPoint

Job description

Staff Project Specialist

Location: Chattanooga, TN

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract (Contract to Hire)
• Contract Duration: 11 months
• Pay Rate: $37.00–$41.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Staff Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes client communication, financial health, and project scheduling systems for engineering-related projects. This position works with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation.

Key Responsibilities

• Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution.
• Identify, enter, monitor, and analyze the progress of key project needs, deliverables and milestones for the project team using internal software and arrange the presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
• Perform data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs.
• Enter project scheduling information.
• Monitor submittal log and RFIs in construction management software and expedite responses for subcontractors from the internal design team.
• Evaluate pre-mobilization safety forms and implement a file management system to monitor project compliance.
• Evaluate and publish site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy.
• Create new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Update SOPs, train, and mentor new EOs and CWKs on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.
• Resolve questions regarding the project; research and provide appropriate answers.
• Perform other duties as assigned.
• Comply with all policies and standards.

Required Skills

• Ability to work independently, think creatively and analytically and make quick and sound decisions.
• Excellent problem-solving skills.
• Excellent organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to track and follow up on multiple items with various timelines.
• Excellent knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint.

Preferred Skills

• Experience with one or more cost management systems.
• Strong knowledge of SharePoint, customer relationship management software and Microsoft Teams.

Education Requirements

• Bachelor's Degree in business, accounting, or related field and 4 years of related experience required; OR
• Associate's Degree and 6 years of related experience required; OR
• High School Diploma/GED and 8 years of related experience required.

Required Experience

• Minimum 4 years of related experience (with Bachelor's Degree), 6 years (with Associate's Degree), or 8 years (with High School Diploma/GED) in a project specialist or related role.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned engineering, architecture, and construction firm that has been building critical infrastructure for more than 125 years across the energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri and operating from 75 offices across the country and internationally, the firm has grown to more than 14,500 employee-owners generating over $7.4 billion in annual revenue. Teams include civil and structural engineers, architects, environmental scientists, construction managers, and program management professionals who engage with complex, consequential, and often one-of-a-kind projects.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.