Staff Operations Executive Officer

BAE Systems, Inc.; McLean (VA); On-site; USD 150,000 - 254,000; Full time

Benefits offered by this job

Health insurance

401(k)

Disability coverage

Life and accident insurance

Employee assistance program

Job summary

BAE Systems, Inc. in the Washington, DC area seeks an Executive Officer (EXO) to synchronize organizational activities and maintain data-driven metrics for executive review.

You will coordinate cross-functional taskings and support high-level administrative requirements across the enterprise. Required are a Bachelor’s degree with 7+ years in EXO/Chief of Staff roles, top-tier organizational and communication skills, and strong proficiency in PowerPoint and Excel/SharePoint to craft

Qualifications

• Bachelor's Degree and 7+ years of related experience.
• Experience in an EXO, Chief of Staff, or Senior Operational Lead role.
• Ability to commit to a 5-day/40-hour work week with guaranteed coverage until 15:30.
• Demonstrated ability to manage multiple competing priorities and taskings across a large, complex organization.
• Strong organizational skills with a proactive approach to problem-solving.
• Ability to plan and organize tasks independently and exercise sound operational judgment.
• Exceptional verbal and written communication skills, with the ability to interface with executive leadership.
• Advanced skills in presentation software (PowerPoint) and data management tools (Excel/SharePoint) for tracking metrics and collaboration.
• Ability to translate raw operational data into executive-level briefings and dashboards.

Responsibilities

• Coordinate organizational taskings from the customer across the internal team and the larger organization.
• Submit and track facility and access requests.
• Maintain and update internal trackers to monitor collaboration efforts across multiple organizations and cross-functional initiatives.
• Assist in preparing comprehensive interview packets and scheduling interviews.
• Provide end-to-end support for All Hands meetings.
• Develop, maintain, and standardize presentation materials used across the organization.
• Create, organize, and actively manage organizational operational metrics.
• Ensure all organization trackers are current and data is validated for executive review.

Skills

Executive support

Strong communication

Organizational skills

Interfacing with executives

Problem solving

Education

Bachelor's Degree

Tools

PowerPoint

Excel

SharePoint

Job description

Job Description

BAE Systems has an immediate need to fill a key Executive Officer (EXO) position in support of the client’s operational requirements in a challenging, fast paced environment located in the Washington Metropolitan Area. The position requires an active security clearance with a polygraph examination. There is no exception to the clearance requirement. Successful candidates will work well in team environments and will be capable of operating independently with minimal supervision. Candidates will be expected to effectively interact with customer personnel at all levels within the customer organization. The position requires prior experience supporting HUMINT and technical operations and familiarity with the Intelligence Community and its objectives. Job Description: In addition to the clearance requirement, successful candidates will demonstrate proficiency in the functions of an EXO and familiarity with the Intelligence Community and its concomitant functions. The primary function of the EXO is to ensure operational efficiency by managing taskings, coordinating high-level administrative requirements, and maintaining the data-driven metrics that track organization health and progress. This role is critical in synchronizing activities between the office, multiple organizations, and the broader enterprise. Daily activities include:

• Coordinate organizational taskings from the customer across the internal team and the larger organization
• Submit and track facility and access requests
• Maintain and update internal trackers to monitor collaboration efforts across multiple organizations and cross-functional initiatives
• Assist in preparing comprehensive interview packets and scheduling interviews
• Provide end-to-end support for All Hands meetings
• Develop, maintain, and standardize presentation materials used across the organization
• Create, organize, and actively manage organizational operational metrics
• Ensure all organization trackers are current and data is validated for executive review

Required Education, Experience, & Skills

• Bachelor's Degree and 7+ years of related experience
• Proven experience in an EXO, Chief of Staff, or Senior Operational Lead role within a corporate or defense environment
• Ability to commit to a 5-day/40-hour work week with guaranteed coverage until 15:30
• Demonstrated ability to manage multiple competing priorities and taskings across a large, complex organization
• Strong organizational skills with a proactive approach to problem-solving
• Ability to plan and organize tasks independently and exercise sound operational judgment
• Exceptional verbal and written communication skills, with the ability to interface with executive leadership
• Advanced skills in presentation software (PowerPoint) and data management tools (Excel/SharePoint) for tracking metrics and collaboration
• Ability to translate raw operational data into executive-level briefings and dashboards

Preferred Education, Experience, & Skills

• Customer certification as a Staff Operations Officer

Pay Information

Full-Time Salary Range: $149603 - $254317

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Intelligence & Security

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.