Staff Operations Administrative Support Officer

Zel Technologies LLC; Reston (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

ZelTech in Reston, VA seeks a Staff Operations Admin Support Officer to provide comprehensive administrative support to SCS leadership within the Office of Space and Counterspace. The role requires active TS/SCI clearance with a Counter-Intelligence Polygraph and a minimum of five years in specialized admin roles, preferably at senior levels within the DoD or the IC.

The position involves travel coordination, records management, and executive support in a fast-paced defense environment.

Qualifications

• U.S. citizen with active TS/SCI clearance and Counter-Intelligence Polygraph.
• Minimum five years’ experience in specialized administrative positions, preferably at executive or senior DoD/IC level.
• Experience preparing and editing correspondence, summaries and other documents.
• Proficient in Microsoft Office suite and SharePoint.
• Background/credit check and drug screening completed.

Responsibilities

• Provide administrative support to SCS senior and divisional leadership across a full range of duties.
• Screen incoming correspondence and determine appropriate actions.
• Assist in composing non-technical correspondence, endorsements, data requests, and reports.
• Review outgoing correspondence and reports for proper format and grammar and ensure coordination.
• Assist travel procedures, including travel orders in the Defense Travel System and travel tracking.
• Provide back-up support for official and non-DART taskings when needed.
• Follow records management guidelines for storage, retention, and destruction of records.
• Schedule meetings and arrange travel.

Skills

Microsoft Office

SharePoint

Executive administrative experience

Education

Bachelor's degree

Job description

Job Title: Staff Operations Administrative Support Officer

Location: Reston, VA

Clearance: Must have an active Top Secret/SCI clearance with a Counter-Intelligence Polygraph.

Job Summary

ZelTech requires a Staff Operations Admin Support Officer to provide all administrative support to SCS Senior and Divisional Leadership on a full range of administrative duties for Office of Space and Counterspace (SCS). SCS acquires, tests, deploys, operates, and maintains multiple global networks of MASINT sensor systems. The mission of SCS is to provide timely, objective and cogent military intelligence to warfighters, defense partners and national security policymakers. To aid in the execution of this mission statement, SCS has a critical support requirement for administrative and executive support to the SCS Headquarters element, as well as organizational support (security, administrative and logistical) to SCS as a whole.

Responsibilities

• Provide all administrative support to SCS Senior and Divisional Leadership on a full range of administrative duties.
• Screen incoming correspondence and determine appropriate actions.
• Assist in composing non-technical correspondence to include endorsements, requests for data, briefings, rosters or reports.
• Review outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertain that all necessary coordination has been completed.
• Assist SCS with travel procedures, including coordination, creation and scheduling of travel orders in the Defense Travel System and monitor and track official travel for assigned personnel.
• Provide back‑up support as needed, monitoring, organizing, responding, and distributing official (DARTs) and non‑DARTs taskings when the Staff Operations Officer is unable to perform.
• Follow records management instructions and guidelines to assist in maintenance, storage, and destruction of all types of records and correspondence.
• Assist in filing/saving official records to the central filing system, shared folders, and SharePoint, and review documents for destruction or retirement.
• Schedule meetings and arrange travel.

Requirements

• Must be a U.S. citizen.
• Active Top Secret/SCI clearance with a Counter-Intelligence Polygraph.
• Demonstrated experience with Microsoft Office suite (Word, Excel, PowerPoint, etc.) and with SharePoint.
• A minimum of five years’ experience in specialized administrative positions, preferably at an executive or senior level in the Department of Defense or Intelligence Community.
• Experience preparing and editing correspondence, summaries, guidance and other documents.
• Successful completion of background/credit check and drug screening.

Preferred Requirements

• Bachelor’s degree.
• DTS experience.

Physical Demands or Work Environment

The work environment is primarily in an office setting. The employee may need to lift or move up to 25 pounds occasionally. Specific vision abilities required include close vision, distance vision, color vision and ability to adjust focus.

Equal Opportunities

ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition or any other basis protected by law.