Executive Assistant- Mid Level

Zel Technologies LLC; Reston (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401k immediate vesting with company ~

Flexible Spending Accounts

Health Savings Account with company's

Employee Assistance Program (EAP)

Bonuses for performance

Job summary

Zel Technologies LLC in Reston, VA seeks a mid-level Executive Assistant to provide high-level administrative and operational support to senior leadership in a secure environment. The role emphasizes calendar management, travel coordination, document preparation, and handling of sensitive information in compliance with DoW processes and security requirements.

Qualified candidates are US citizens with TS/SCI with CI Poly clearance and at least three years of administrative experience; proficiency

Qualifications

• US citizenship required.
• Active TS/SCI with CI Poly clearance.
• Minimum 3 years of administrative or executive administrative experience.
• Strong proficiency in Microsoft Office Suite.
• Working knowledge of DoW processes and terminology.
• High school diploma or equivalent.
• Strong organizational, communication, and time-management skills.
• Successful background and drug screening.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and coordination of meetings.
• Prepare, review, and distribute correspondence, reports, briefings, and presentations.
• Maintain records, files, and documentation in accordance with DoW processes and security protocols.
• Serve as a liaison between leadership, internal teams, and external stakeholders.
• Manage travel arrangements, expense tracking, and logistical coordination.
• Ensure accurate and timely handling of sensitive and classified information.
• Utilize Microsoft Office tools to create documents, spreadsheets, and presentations.
• Support special projects and ad hoc administrative tasks as required.

Skills

Strong organizational

Communication

Time-management

Education

High school diploma or equivalent

Associate degree in business administration

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

• Job Title: Executive Assistant- Mid Level
• Location: Reston, VA
• Clearance: Active TS/SCI with CI Poly security clearance
• This position is eligible for a $500 ZelTech Non-Employee Referral fee.

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Job Summary

The Executive Administrator provides high-level administrative and operational support to senior leadership. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, secure environment. The Executive Administrator will manage daily administrative functions while ensuring compliance with Department of the Air Force (DoW) processes, terminology, and security requirements.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and coordination of meetings.
• Prepare, review, and distribute correspondence, reports, briefings, and presentations.
• Maintain records, files, and documentation in accordance with DoW processes and security protocols.
• Serve as a liaison between leadership, internal teams, and external stakeholders.
• Manage travel arrangements, expense tracking, and logistical coordination.
• Ensure accurate and timely handling of sensitive and classified information.
• Utilize Microsoft Office tools to create documents, spreadsheets, and presentations.
• Support special projects and ad hoc administrative tasks as required.

Requirements

• Must be a US citizen.
• Active TS/SCI with CI Poly security clearance.
• Minimum of 3 years of administrative or executive administrative experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge and understanding of DoW processes and terminology.
• High school diploma or equivalent.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Successful background and drug screening check.

Preferred Requirements

• Experience supporting senior-level executives in a government or defense environment.
• Familiarity with classified document handling and secure office operations.
• Experience using the Defense Travel System (DTS), including preparation and reconciliation of travel authorizations and expense reports.
• Associate or bachelors degree in business administration or a related field.
• Experience working in a fast-paced, mission-driven organization.

Physical Demands or Work Environment

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The majority of the time is spent in an office setting. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.

About ZelTech

Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time-critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis. In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical and operational intelligence, physical and data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counterterrorism and CWMD operations.

Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counterterrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations. Our Mission: Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives.

Our Workforce

ZelTech team members represent a wide range of backgrounds, skills, experience, and personalities bound together by common objectives and mutual respect. You will join a caring community of professional, including many military veterans who challenge and support each other in seeking the right solutions to important matters.

Benefits

• Medical, Dental and Vision Insurance
• 401k immediate vesting with company match
• Flexible Spending Accounts
• Health Savings Account with company contributions
• Employee Assistance Program (EAP)
• Bonuses for performance
• Voluntary life/accidental death and dismemberment
• Educational assistance and special training programs
• Voluntary benefits (accidental, critical illness, whole life)
• Group life insurance (Company paid)
• Short-term and Long-term Disability Insurance (Company paid)
• Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave
• Health and fitness reimbursement
• Referral bonuses
• Employee discounts on various services and products

Equal Opportunities

ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law.