Staff Coordinator (Remote - Puerto Rico)

globalhr; United States; Remote; USD 45,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Vacation time (3 weeks)

401(k) plan with employer match

Employee Scholar Program (ESP)

Life insurance & disability

Employee Assistance Plan

Job summary

Collins Aerospace is seeking a Staff Coordinator to deliver high-level administrative support to four executive leaders within the Operations Strategy & Transformation team. You will manage complex calendars, coordinate meetings and travel, prepare leadership communications, and drive special projects across global teams.

The role requires up to 15% travel, strong English/Spanish communication, and proficiency with Office 365.

Qualifications

• HS Diploma or AA/AS with 4+ years of relevant experience in admin/coordination.
• Ability to support senior leaders and manage multiple priorities in a fast-paced environment.
• Fluent in English with professional or educational bilingual capabilities (English/Spanish).

Responsibilities

• Provide proactive administrative support to four executive leaders and teams.
• Manage complex calendars, travel arrangements, and meeting logistics.
• Prepare leadership communications, briefs, and agendas.
• Process expense reports and invoices accurately and timely.
• Attend meetings to capture notes and track action items.

Skills

English-Spanish communication

Microsoft Office 365

Calendar management

Travel coordination

Expense reporting

Cross-functional collaboration

Education

HS Diploma or AA/AS

Tools

Concur

Ariba

SAP

Job description

Date Posted:

2026-10-01

Country:

United States of America

Location:

US-PR-REMOTE

Position Role Type:

Remote

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

None/Not Required

Collins Aerospace is seeking a Staff Coordinator to provide high-level administrative and operational support to the Operations Strategy & Transformation leadership team. In this role, you will directly support four executive leaders while also partnering with extended teams and business stakeholders across Collins Aerospace. You will manage complex calendars, coordinate meetings and travel, prepare leadership communications, support team activities, and take ownership of special projects and administrative processes.

Your mission:

to provide proactive, organized, and highly responsive support that enables senior leaders and their teams to operate efficiently in a fast-paced global environment. You will serve as a trusted point of contact, anticipate leadership needs, manage competing priorities, and ensure meetings, communications, travel, and administrative activities are executed seamlessly.

Join us in helping shape the future of aerospace by supporting the leaders and teams driving operational strategy and transformation across Collins Aerospace.

Remote position location and requirements:

This remote position is based at our Santa Isabel, Puerto Rico location. You must be residing in Puerto Rico at the time of starting employment. Relocation is not offered.

What You Will Do:

• Provide proactive and responsive administrative support to four executive leaders and their extended teams in a fast-paced, highly visible environment.


• Manage complex calendars, prioritize competing requests, coordinate with senior leaders, and proactively resolve scheduling conflicts.


• Coordinate meetings, leadership reviews, staff meetings, and team events, including agendas, conference rooms, virtual meeting technology, catering, guest speakers, and other logistical requirements.


• Prepare presentations, briefing materials, spreadsheets, correspondence, agendas, and other leadership communications.


• Arrange domestic and international business travel, including airfare, hotels, ground transportation, and required documentation, while ensuring compliance with company processes.


• Process expense reports, invoices, and other administrative transactions accurately and in a timely manner.


• Attend meetings, capture and distribute notes and action items, track follow-up activities, and support timely completion of assigned tasks.


• Draft and distribute organizational communications, announcements, and priority updates while maintaining professionalism and confidentiality.


• Coordinate employee engagement activities, department events, and cross-functional initiatives that support team culture and collaboration.


• Maintain organization charts, distribution lists, office supplies, and other department resources while supporting onboarding and personnel exit processes.


• Serve as a key point of contact for internal and external business partners and collaborate with other administrative professionals across Collins Aerospace.


• Take ownership of special projects and new administrative responsibilities as business needs evolve.


• Travel up to 15% as needed to support leadership and organizational activities.

Qualifications You Must Have:

• HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.


• Experience providing administrative or coordination support in a professional business environment, with the ability to support senior leaders and manage multiple priorities.


• Proficiency with Microsoft Office 365 and virtual collaboration tools.


• Demonstrated professional or educational experience communicating in English and Spanish (verbal and written).


• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Qualifications We Prefer:

• Experience supporting executive-level leaders in a large, global, or matrixed organization.


• Experience with Concur, Ariba, SAP, or other enterprise business systems.


• Advanced proficiency with Microsoft Office 365 and electronic collaboration and video-conferencing tools.


• Ability to anticipate leadership needs, proactively identify issues, and resolve non-routine requests with minimal direction.


• Demonstrated ability to manage multiple priorities and deadlines while maintaining a high level of accuracy and professionalism.


• Experience coordinating large meetings, leadership events, employee engagement activities, or cross-functional initiatives.


• Comfortable learning new processes, systems, and technologies quickly and using them to improve productivity.

What We Offer:

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance


• Three weeks of vacation for newly hired employees


• Generous 401(k) plan that includes employer matching funds


• Participation in the Employee Scholar Program (ESP)


• Life insurance and disability coverage


• Employee Assistance Plan, including up to 8 free counseling sessions


• And more!

Operations, Supply Chain and EH&S:

The next chapter of our future as an aerospace company is here, and we are excited about what this means for our employees and customers! Get onboard the Collins Aerospace Operations team and play a part in managing our innovative products from inception to delivery. The Operations team continues to grow and aims to strengthen the connection of Manufacturing Operations, Supply Chain and Environment, Health & Safety (EH&S) across Collins Aerospace. In this dynamic environment, you will have the opportunity to network across our businesses and functions, all while improving the productivity, quality and efficiency of our operations worldwide.

Collins Aerospace, a RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

WE ARE REDEFINING AEROSPACE.

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.

Remote:

Employees who are working in Remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed.

*Position is remote; however, if you live within a reasonable commute of a Collins site with other colleagues you interact with, your manager will discuss whether there is a degree of onsite presence associated with this role.

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.