Staff Assistant - UA Tufts Annual Giving

The Friedman School of Nutrition Science and Policy; Medford (MA); On-site; USD 32,000 - 43,000; Full time

Job summary

Tufts University Advancement seeks a Staff Assistant to provide administrative, operational, financial, and project management support for the Tufts Annual Giving Team (TAG). This role supports day-to-day operations, purchasing and budget administration, stewardship activities, data management, meetings, and team projects while serving as a resource for staff and university partners.

The ideal candidate will have strong organizational and communication skills, experience with budgets and

Qualifications

• High School Diploma (or equivalent) and 2-4 years administrative experience.
• Proficiency with Microsoft Office; particularly Excel.
• Experience handling financial transactions and administrative processes.
• Strong organizational, customer service, and communication skills.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide administrative support for the Tufts Annual Giving team and help maintain efficient office operations.
• Coordinate the purchasing of supplies and services with other university departments.
• Respond to inquiries and provide guidance on departmental procedures.
• Process requisitions, invoices, reimbursements, and reconcile Purchasing Card transactions.
• Maintain budget tracking reports and vendor payment follow-up.

Skills

Administrative support

Budget management

Customer service

Communication

Organizational skills

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Office

Excel

CRM / donor databases

Financial processing systems

Job description

Overview

Tufts University Advancement (UA) builds strong long-term relationships with Tufts’ constituents and matches their aspirations with the university’s evolving priorities. UA seeks a Staff Assistant to join the Tufts Annual Giving Team (TAG). TAG is responsible for the strategy, design, and implementation of a comprehensive annual fundraising program, with an emphasis on leadership annual fund giving, class-based reunion fundraising, and volunteer-driven fundraising to increase donor counts.

What You'll Do

Tufts Annual Giving seeks a Staff Assistant to provide administrative, operational, financial, and project management support for the team. This role supports day-to-day operations, purchasing and budget administration, stewardship activities, data management, meetings, and team projects while serving as a resource for staff and university partners.

• Provide administrative support for the Tufts Annual Giving team and help maintain efficient office operations.
• Coordinate the purchasing of supplies and services in coordination with other university departments including Procurement, Facilities, and Technology Services.
• Respond to inquiries and provide guidance on departmental procedures.
• Process requisitions, invoices, reimbursements, and reconcile Purchasing Card transactions.
• Maintain budget tracking reports and including vendor payment follow-up and purchasing requests.
• Support staff with budget-related questions. Assist with training student workers or temporary staff as needed
• Perform other duties as assigned
• Manage a general email inbox. Respond to routine donor and alumni inquiries with a positive and audience-centric approach. Connect constituents with the correct department or staff member when needed.
• Produce leadership giving acknowledgements and thank you cards in a timely manner
• Support stewardship projects by producing donors lists and completing list pulls
• Produce and track pledge reminders for the Tufts Annual Giving team
• Assist with data entry and reporting
• Assist Tufts Annual Giving Marketing with project management, performance reporting

What We're Looking For

Basic Requirements:

Knowledge and experience typically acquired by:

• High School Diploma
• 2-4 years administrative experience
• Intermediate proficiency with Microsoft Office; especially Excel
• Experience handling financial transactions and administrative processes.
• Strong organizational, customer service, and communication skills.
• Attention to detail and ability to manage multiple priorities.

Preferred Qualifications:

• Bachelor's Degree
• 1-3 years administrative experience with bachelor's degree
• Experience in higher education, fundraising, or nonprofit administration.
• Familiarity with CRM or donor databases and financial processing systems.
• Experience supporting budgets, purchasing, or invoice processing.

Pay Range

Minimum $23.00, Midpoint $27.35, Maximum $31.70

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.