Staff Assistant

CASE; Medford (MA); On-site; USD 32,000 - 43,000; Full time

Job summary

Tufts University Advancement seeks a Staff Assistant to support the Tufts Annual Giving Team (TAG) with administrative, operational, financial, and project management duties. You will manage day-to-day office operations, purchasing, and budget tracking, while supporting donor stewardship, data management, and team projects across university partners.

Strong communication and organizational skills are essential.

Qualifications

• High School Diploma or equivalent.
• 2-4 years administrative experience.
• MS Office proficiency; especially Excel.
• Experience handling financial transactions.
• Strong organizational, customer service, and communication skills.
• Detail oriented with ability to manage multiple priorities.

Responsibilities

• Provide administrative, operational, financial, and project management support for the Tufts Annual Giving team.
• Coordinate purchasing and budget tracking; support data management and reporting.

Skills

Administrative experience

Excel

Organizational skills

Communication skills

Customer service

Education

Bachelor's Degree?

Tools

CRM systems

Financial processing systems

Job description

Tufts University Advancement (UA) builds strong long-term relationships with Tufts’ constituents and matches their aspirations with the university’s evolving priorities. UA seeks a Staff Assistant to join the Tufts Annual Giving Team (TAG). TAG is responsible for the strategy, design, and implementation of a comprehensive annual fundraising program, with an emphasis on leadership annual fund giving, class-based reunion fundraising, and volunteer-driven fundraising to increase donor counts.

What You'll Do

Tufts Annual Giving seeks a Staff Assistant to provide administrative, operational, financial, and project management support for the team. This role supports day-to-day operations, purchasing and budget administration, stewardship activities, data management, meetings, and team projects while serving as a resource for staff and university partners.

• Administrative & Operational Support
  Provide administrative support for the Tufts Annual Giving team and help maintain efficient office operations.
  Coordinate the purchasing of supplies and services in coordination with other university departments including Procurement, Facilities, and Technology Services.
  Respond to inquiries and provide guidance on departmental procedures.
  Process requisitions, invoices, reimbursements, and reconcile Purchasing Card transactions.
  Maintain budget tracking reports and including vendor payment follow-up and purchasing requests.
  Support staff with budget-related questions. Assist with training student workers or temporary staff as needed
  Perform other duties as assigned
• Fundraising & Stewardship Support, Data Management
  Manage a general email inbox. Respond to routine donor and alumni inquiries with a positive and audience-centric approach. Connect constituents with the correct department or staff member when needed.
  Produce leadership giving acknowledgements and thank you cards in a timely manner
  Support stewardship projects by producing donors lists and completing list pulls
  Produce and track pledge reminders for the Tufts Annual Giving team
  Assist with data entry and reporting
  Assist Tufts Annual Giving Marketing with project management, performance reporting

What We're Looking For

Basic Requirements:

Knowledge and experience typically acquired by:

• High School Diploma
• 2-4 years administrative experience
• Intermediate proficiency with Microsoft Office; especially Excel
• Experience handling financial transactions and administrative processes.
• Strong organizational, customer service, and communication skills.
• Attention to detail and ability to manage multiple priorities.

Preferred Qualifications:

• Bachelor's Degree
• 1-3 years administrative experience with bachelor's degree
• Experience in higher education, fundraising, or nonprofit administration.
• Familiarity with CRM or donor databases and financial processing systems.
• Experience supporting budgets, purchasing, or invoice processing.

Pay Range

Minimum $23.00, Midpoint $27.35, Maximum $31.70
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Tufts University is an equal opportunity employer.