Staff Assistant - Fleet Maintenance

City and County of Denver; Denver (CO); On-site; USD 35,000 - 44,000; Full time

Benefits offered by this job

Pension program

457B Retirement Plan

Paid time off

Job summary

The City and County of Denver’s Department of Transportation and Infrastructure (DOTI) is seeking a Staff Assistant for the Fleet Maintenance Division in Denver, CO. This on-site role coordinates vehicle records, registrations, compliance documentation, and related administrative processes to support fleet operations.

The position oversees fleet documentation for 2,400+ vehicles and equipment, collaborates with internal teams and external vendors, and helps maintain efficient, compliant asset

Qualifications

• 4 years of specialized and/or technical office support work at the level of Administrative Support Assistant IV.
• High school diploma or GED/HiSET/TASC equivalent.

Responsibilities

• Coordinate intake and processing of new vehicles and equipment, ensuring documentation is complete and accurate.
• Maintain fleet and asset records and tracking systems for reporting and operations.
• Coordinate vehicle titles, registrations, license plates with the DMV.
• Monitor fleet compliance and maintain registration/emissions records.
• Assist with invoicing and reconciliation of fleet-related expenses.

Job description

About Our Job

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose - for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer

The City and County of Denver offers competitive pay commensurate with education and experience. New hires are typically brought into the organization between $25.30 - $31.63/hour, based on experience and education. We also offer generous benefits for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

Location & Schedul e

This position is based at 5440 Roslyn St., Denver, CO 80216. It is an on-site role with a Monday-Friday schedule, from 7:30 AM to 4:00 PM.

Who We Are & What You'll D o

The Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by efficiently delivering effective, high quality, safe and equitable public infrastructure, and services. For more information, please visit the DOTI website.

DOTI's Commitment to Equity:

DOTI is committed to providing attention and resources to the areas, assets, and people of the city with the greatest need through equitable contracting, equitable investments, and equitable workforce development.

DOTI's culture revolves around four key principles: (1) Invest in Our People, (2) Operate with Discipline, (3) Use Data to Drive Decisions, and (4) Deliver Results.

The Department of Transportation and Infrastructure (DOTI) is seeking a Staff Assistant to join its Fleet Maintenance Division. This position supports the department's fleet and asset management operations by coordinating vehicle and equipment records, registrations, compliance documentation, and related administrative processes.

Fleet Management oversees more than 2,400 vehicles and pieces of equipment, with a goal of keeping 96% or more of City vehicles available. The team manages vehicle use, maintenance expenses, replacements, new vehicle purchases, heavy equipment, and fuel contracts for the City and County of Denver.

Responsibilities

Specifically, as a Staff Assistant you will:

• Coordinate the intake and processing of new vehicles and equipment, ensuring required documentation and asset records are complete and accurate.
• Maintain fleet and asset records, databases, and tracking systems to support accurate reporting and day-to-day operations.
• Coordinate vehicle titles, registrations, license plates, and related transactions with the Department of Motor Vehicles (DMV).
• Monitor fleet compliance requirements and maintain records for registrations, emissions, and other required documentation.
• Coordinate the transfer, loan, inventory, and disposal of vehicles and equipment, ensuring records are properly updated.
• Review and reconcile fleet-related invoices, toll transactions, and other financial records, resolving discrepancies as needed.
• Research asset-related issues and provide information and documentation to support accounting, audits, and management requests.
• Develop and update standard operating procedures and recommend improvements to administrative processes.
• Coordinate fleet and asset-related activities with internal departments, external vendors, and other agencies.
• Provide administrative support to fleet management staff, including maintaining key inventories, assisting with system issues, and providing front-office coverage as needed.

What You'l l Bring

• Strong attention to detail and the ability to ensure accuracy and consistency in records and documentation.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Ability to collaborate with others, manage competing priorities, and meet deadlines.

Required Minimum Qualifications

Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.

Experience Requirement (4 years) of performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV.

Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience.

Application Deadline

This position is expected to sta