Staff Assistant

Valencia College; Orlando (FL); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

State medical and dental benefits

Paid time off

Educational and professional dev.

Job summary

Valencia College is seeking a Staff Assistant for the Office for Students with Disabilities (OSD) at the East Campus. This full-time role serves as the first point of contact for students, assisting with registration and office operations to create an accessible experience.

The ideal candidate has strong communication, secretarial experience, familiarity with higher education, and proficiency in Microsoft Office including Outlook and Excel.

Qualifications

• High school diploma or GED required.
• Advanced secretarial training.
• Progressively responsible experience in staff assistance and advanced clerical work.
• Experience in higher education and/or disability services preferred.

Responsibilities

• Supports departmental clerical activities and office coordination.
• Opens, organizes, and screens mail for the supervisor.
• Answers telephone, screens calls, and takes messages.
• Types and edits correspondence and reports under supervision.
• Maintains filing systems and current department files.
• Manages calendar and travel arrangements for the supervisor.
• Schedules meetings and reserves boardrooms as directed.
• Maintains department budget reports and procurement docs.
• Operates standard office equipment as needed.
• Performs other related duties as assigned.

Skills

Strong communication

Scheduling/organizing

Event planning

Administrative experience

Disability services familiarity

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Excel

Job description

Join our Team!

Valencia College is excited to welcome a Full-Time Staff Assistant to our passionate and dedicated team in the Office for Students with Disabilities (OSD) at the East Campus. In this student-focused role, you’ll serve as a welcoming first point of contact for students and help create a supportive and accessible experience. You’ll assist students with registration and other forms, support office scheduling and daily operations, respond to phone inquiries, and help coordinate events and outreach activities.

The Ideal Candidate Will Have:

• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook and Excel
• Experience planning and organizing events, flyers, or other outreach materials
• Secretarial or administrative experience (preferred)
• Experience in higher education and/or disability services (preferred)

About Valencia's Office for Students with Disabilities (OSD): The Office for Students with Disabilities (OSD) supports qualified students with documented disabilities by ensuring access to reasonable and appropriate accommodations and modifications. OSD promotes self-advocacy, equal access, and equal opportunity while educating the Valencia College community about disabilities and ensuring compliance with ADAAA and Section 504 of the Rehabilitation Act.

Valencia's Total Rewards package features:

• State Medical, dental benefits and paid life insurance premiums
• Paid time off - Annual leave, spring break, winter break, and other holidays.
• Educational and Professional development opportunities for you and your dependents and so much more.

Additional Information:

• This position operates in a Primarily Onsite environment.
• This position is eligible for Veteran's Preference under Florida Statute 295.07(5)(a), F.S.
• Applicants must complete the entire online application and include work history, even if attaching a resume. Any incomplete applications will not be considered.
• Please note that you will need to establish and maintain Florida residency within 30 days from your start date if selected for this position.
• Selected candidates recommended for hire may be required to complete pre-employment screenings as a condition of employment, which may include but are not limited to: a criminal background check, drug screening, professional reference verification, and driver's license verification. The Office of Organizational Development and Human Resources (ODHR) will confirm applicable requirements during the hiring process.

About this Position

Position Number

Position Number SE0865

Position Title

Position Title Staff Assistant

Job Type

Job Type Staff

FT/PT

FT/PT Full-Time

Employee Class Description

Employee Class Description C2-Staff (ed. support)

General Position Description

Responsible for general clerical and secretarial duties within a college department. Functions as office receptionist and answers questions pertinent to the department. Maintains office/ supervisor's calendar. Works under general supervision within a college department.

Flexible Work Arrangement

Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.

Grade

Grade 2021

Exemption Status

Exemption Status Non-Exempt

Posting Number

Posting Number S4099P

Location(s)

Proposed Work Schedule (Please note hours subject to change based on business needs)

Temporary Position (Temp or Grant Funded) Details

Salary Range

Salary Range $33,800 per year

Essential Job Functions

Description of Job Function

1. Supports departmental clerical activities. Performs office management functions and coordination.

2. Opens, organizes, and screens mail for supervisor.

3. Answers telephone, screens and refers calls, takes messages for supervisor.

4. Types and edits broad range of correspondence, documents, and reports under general supervision.

5. Composes and prepares responses to routine correspondence.

6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.

7. Maintains calendar and makes travel arrangements for supervisor.

8. Schedules/reserves boardrooms, prepares for meetings as directed.

9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.

10. Operates standard office equipment as needed to perform tasks.

11. Performs other related duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education

Required Minimum Education High school diploma or general education degree (GED).

Required Field of Study

Other Required Qualifications

Advanced secretarial training.

Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Preferred Type of Experience

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

1. Ability to use a PC, software programs, typewriter, and office machines.

2. Ability to take and transcribe dictation.

3. Ability to communicate effectively orally and in writing.

4. Strong interpersonal skills.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume/Vita

Optional Documents

• Cover letter
• Veterans Preference Verification Documentation
• Certifications
• Other Documents