Staff Assistant

U.S. Department of Veterans Affairs; Murfreesboro (TN); Remote; USD 62,000 - 80,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Veterans Health Administration, TVHS Facilities Management Service in Murfreesboro is seeking a Staff Assistant to support Occupational Safety & Industrial Hygiene (IH) and related Environment of Care (EOC) programs.

Your responsibilities include administrative support for OSHA recordkeeping, budgeting, timekeeping, and policy updates; ensuring compliance and coordinating with multiple teams across campuses. Telework may be authorized for adhoc purposes.

Qualifications

• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Responsibilities

• Administrative duties to support Environmental of Care projects, OSHA accident recordkeeping, budgeting with analysis and daily expenditures for supplies and services.
• Timekeeping and manpower utilization studies, and documentation for Joint Commission accreditation and program effectiveness.
• Manage office schedule and communications with personnel within the service line at both campuses and outside the organization.
• Transfer work orders to the correct trade groups using VISTA and support OSHA Accident and Recordkeeping programs.
• Prepare recommendations based on analysis and observations, and safeguard sensitive data per applicable laws and VA policy.

Job description

• Department: Department of Veterans Affairs

The incumbent serves in the capacity of Staff Assistant for TVHS Facilities Management Service, Occupational Safety & Industrial Hygiene (IH) Section for the Murfreesboro campus.

Key Responsibilities

The incumbent is involved in administrative work methods and procedures for Environment of Care projects, OSHA accident recordkeeping, budgeting with analysis and daily expenditures for supplies and services, timekeeping, manpower utilization studies, information and documentation of work associated with Joint Commission accreditation, and operating programs and effectiveness.

As the Staff Assistant, the duties include but are not limited to: Administrative duties to support Occupational Safety, Fire Safety, Industrial Hygiene, and Environmental compliance programs. Involved in budget costing and contracting analysis Facilitate the renewal and updating of policies and SOPs. Manage time cards for department staff using GovTA. Coordinate OSHA Accident and Recordkeeping programs.

Serve as Comprehensive Environment of Care (CEOC) Coordinator for VA TVHS. Manage daily expenditures for supplies and services, while following reporting controls. Perform administrative work to include the management of the office schedule and/or day-to-day plans. Maintain and serve as liaison or handle the communication with persons and/or groups within the service line at both campuses and outside of the organization.

Develop recommendations based upon analysis of work observations, review of production records or similar documentation, and application of standard administrative guidelines. Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 197 4 and other applicable laws, federal regulations, VA statutes and policy, and VHA policy.

Uses judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects studied. Make presentations to management on proposed solutions or recommendations. Skill in conducting interviews with supervisors and employees to obtain info11nation about organizational missions, functions, and work procedures. Conducts personal contact with all levels of the medical center personnel.

Determine specific steps, input required, and/or milestones based on defined objectives. Transfer work orders to the correct trade groups using VISTA. Apply analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature. Work Schedule: Monday-Friday 7:00am-3:30pm Telework: This position may be authorized for telework for adhoc purposes.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Staff Assistant/PD71004A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Physical Demands: Typically, the employee sits to do the work.

However, there may be some walking, standing, bending, carrying of light items such as papers, books, or small parts. No special physical demands are required to perform the work of the incumbent's duties are sedentary in nature occasional walking, climbing stooping, bending and reaching as required.

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $61722 – $80243/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-11-04.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.