Staff Assistant
Valencia College
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Benefits offered by this job
Job summary
Valencia College is hiring a full-time Staff Assistant for the Office of Campus Support at the Osceola campus in Kissimmee, FL. This role provides advanced clerical, secretarial, and administrative support to a department head or leadership position.
The position is fully on-site with a flexible schedule and offers a competitive benefits package, including healthcare, paid time off, and opportunities for professional development. A Florida residency requirement may apply for new hires.
Qualifications
- High school diploma or GED is required.
- Advanced secretarial training is preferred.
- Progressively responsible experience in staff assistance and clerical work.
Responsibilities
- Supports departmental clerical activities and office management.
- Opens, organizes, and screens mail for supervisor.
- Answers calls, screens and refers, takes messages for supervisor.
- Types and edits a broad range of documents under supervision.
- Prepares routine correspondence responses.
- Maintains filing systems and current dept files.
Skills
Education
Tools
Job description
Valencia College is now hiring a full-time Staff Assistant to join the Office of Campus Support team at our beautiful Osceola campus !
Do you thrive on creating smooth, efficient operations and fostering strong campus connections? Valencia College is excited to announce an opportunity for a collaborative and detail-oriented professional to provide a broad range of advanced clerical, secretarial, and administrative support to a department head or similar leadership position.
Valencia’s Total Rewards package features:
- State Medical, dental benefits and paid life insurance premiums
- Paid time off – Annual leave, spring break, winter break, and other holidays.
- Educational and Professional development opportunities for you and your dependents and so much more.
- This position operates in a fully onsite environment.
- Please note that you will need to establish and maintain Florida residency within 30 days from your start date if selected for this position.
- Selected candidates recommended for hire may be required to complete pre-employment screenings as a condition of employment, which may include but are not limited to: a criminal background check, drug screening, professional reference verification, and driver’s license verification. The Office of Organizational Development and Human Resources (ODHR) will confirm applicable requirements during the hiring process.
Position Number SE1024
Position Title Staff Assistant
Job Type Staff
FT/PT Full-Time
Employee Class Description C2-Staff (ed. support)
Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.
Flexible Work Arrangement Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.
Grade 2021
Exemption Status Non-Exempt
Posting Number S4125P
Location(s) Kissimmee, FL 34744 -Osceola Campus
Salary Range $33,800 per year
Description of Job Function
- Supports departmental clerical activities. Performs office management functions and coordination.
- Opens, organizes, and screens mail for supervisor.
- Answers telephone, screens and refers calls, takes messages for supervisor.
- Types and edits broad range of correspondence, documents, and reports under general supervision.
- Composes and prepares responses to routine correspondence.
- Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.
- Maintains calendar and makes travel arrangements for supervisor.
- Schedules/reserves boardrooms, prepares for meetings as directed.
- Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.
- Operates standard office equipment as needed to perform tasks.
- Performs other duties as assigned.
Required Minimum Education High school diploma or general education degree (GED).
Advanced secretarial training. Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.
- Ability to use a PC, software programs, typewriter, and office machines.
- Ability to take and transcribe dictation.
- Ability to communicate effectively orally and in writing.
- Strong interpersonal skills.
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Required fields are indicated with an asterisk (*).
- Resume/Vita
- Veterans Preference Verification Documentation
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
- Other Documents
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