Staff Assistant

Valencia College; Orlando (FL); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Professional development

Job summary

Valencia College in Orlando, FL is seeking a Staff Assistant for the Office for Students with Disabilities (OSD) at the West Campus. This full-time, on-site role serves as the first point of contact for students and supports registration, scheduling, and daily operations.

The ideal candidate will have strong communication, proficiency with Microsoft Office (Outlook & Excel), and experience in secretarial/clerical work.

Qualifications

• Strong written and verbal communication skills.
• Experience planning and organizing events, flyers, or other outreach materials.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Experience in a secretarial/clerical position (preferred).
• Experience in higher education and/or disability services (preferred).

Responsibilities

• Produces typing and general secretarial duties for the department.
• Processes mail for the department.
• Answers telephone and takes messages for staff.
• Types and prepares routine correspondence and reports.
• Maintains department files and calendar; reminds staff of appointments.

Skills

Strong written and verbal comms

Event planning

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Please see Special Instructions for more details.

Join our Team! Valencia College is excited to welcome a Full-Time Staff Assistant to our passionate and dedicated team in the Office for Students with Disabilities (OSD) at the West Campus.

In this student-focused role, you’ll serve as a welcoming first point of contact for students and help create a supportive and accessible experience. You’ll assist students with registration and other forms, support office scheduling and daily operations, respond to phone inquiries, and help coordinate events and outreach activities.

The Ideal Candidate Will Have:

• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook and Excel
• Experience planning and organizing events, flyers, or other outreach materials
• Secretarial or administrative experience (preferred)
• Experience in higher education and/or disability services (preferred)

About Valencia’s Office for Students with Disabilities (OSD):

The Office for Students with Disabilities (OSD) supports qualified students with documented disabilities by ensuring access to reasonable and appropriate accommodations and modifications. OSD promotes self-advocacy, equal access, and equal opportunity while educating the Valencia College community about disabilities and ensuring compliance with ADAAA and Section 504 of the Rehabilitation Act.

• State Medical, dental benefits and paid life insurance premiums
• Paid time off – Annual leave, spring break, winter break, and other holidays.
• Educational and Professional development opportunities for you and your dependents and so much more.

Additional Information:

• This position operates in a Fully On-site environment.
• This position is eligible for Veteran’s Preference under Florida Statute 295.07(5)(a), F.S.
• Please note that you will need to establish and maintain Florida residency within 30 days from your start date if selected for this position.
• Selected candidates recommended for hire may be required to complete pre-employment screenings as a condition of employment, which may include but are not limited to: a criminal background check, drug screening, professional reference verification, and driver’s license verification. The Office of Organizational Development and Human Resources (ODHR) will confirm applicable requirements during the hiring process.

About this Position

Position Number

Position Number SE0153

Position Title

Position Title Staff Assistant

Job Type

Job Type Staff

FT/PT

FT/PT Full-Time

Employee Class Description

Employee Class Description C2-Staff (ed. support)

General Position Description

Responsible for general clerical and secretarial duties within a college department. Functions as office receptionist and answers questions pertinent to the department. Maintains office/ supervisor’s calendar. Works under general supervision within a college department.

Flexible Work Arrangement

Flexible Work Arrangement Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.

Grade

Grade 2021

Exemption Status

Exemption Status Non-Exempt

Posting Number

Posting Number S4128P

Location(s)

Proposed Work Schedule (Please note hours subject to change based on business needs)

Monday – Friday: 8:00AM-5:00PM (Hours subject to change based on business needs)

Temporary Position (Temp or Grant Funded) Details

Salary Range

Salary Range $33,800 per year

Essential Job Functions

Description of Job Function

• 1. Produces large volumes of typing and correspondence, filing, and general secretarial duties in support of departmental clerical activities.
• 2. Processes incoming and outgoing mail for department.
• 3. Answers telephone, refers calls, and takes messages for department staff.
• 4. Types, edits, and prepares routine correspondence, documents, and reports.
• 5. Maintains current files for the department, including files for internal and external correspondence.
• 6. Maintains calendar and appropriate schedules for department; follows up on routine matters and reminds department staff of appointments, meetings, etc.
• 7. Schedules/reserves boardrooms, prepares for meetings as directed.
• 8. Maintains stock of forms and orders clerical supplies for department when needed.
• 9. Functions as office receptionist.
• 10. Operates standard office equipment as needed to perform tasks.
• 11. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education

Required Minimum Education High school diploma or general education degree (GED).

Required Field of Study

Other Required Qualifications

• 1. Experience in a secretarial/clerical position.
• 2. Advanced secretarial training.
• 3. A demonstrated commitment to diversity.
• 4. Must be able to perform all of the essential functions of the job with or without reasonable accommodation

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study

Preferred Type of Experience

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

• 1. Proficiency using functions of operating system and software used in department (i.e. Windows, WordPerfect, etc.)
• 2. Ability to use typewriter and office machines.
• 3. Strong communication skills over the phone, in person, and in writing.

Working Conditions

General Working Conditions

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making. The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume/Vita

Optional Documents

• Veterans Preference Verification Documentation
• Reference Letter 1
• Reference Letter 2
• Reference Letter 3
• Certifications
• Other Documents