Assistant Commissioner of Administration and Quality Assurance

New York City Department of Transportation; New York (NY); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

55a Program

Public Service Loan Forgiveness

Job summary

New York City Department of Transportation seeks an Assistant Commissioner for the Roadway Repair and Maintenance Division to lead administrative operations, oversee more than 50 staff across Resource Management, Administration, and Technical Services, Innovation and Quality Assurance, and manage procurement and spending for over $285M in expenses and capital funding.

The role requires coordinating with the Mayor’s Office, internal DOT units, and external vendors, ensuring program delivery,

Qualifications

• A four-year degree with progressive administrative experience or equivalent.
• Experience directing budgeting, procurement, and resource allocation in a large organization.
• Supervisory experience over staff performing administrative work of varying difficulty.

Responsibilities

• Oversee division-wide budgeting, fiscal reporting, procurement, and capital project planning.
• Direct human resources, fiscal management, training, safety, and facilities for 1,400+ employees.
• Interface with city agencies and internal DOT units, driving accountability and efficiency.

Skills

Administrative leadership

Budget oversight

Procurement experience

Contract management

Education

Baccalaureate degree

Associate degree

High school diploma

Tools

Microsoft Office Suite

Budgeting software

Job description

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR BE REACHABLE ON THE CIVIL SERVICE LIST.***

Serve as Assistant Commissioner within NYC DOT's Roadway Repair and Maintenance Division. Oversee over 50 employees within three critical administrative units: Resource Management, Administration, and Technical Services, Innovation and Quality Assurance. Position is responsible for administrative activities that support the Division's operation including managing, procuring, and spending oversight of over $285M in Expense funding, inclusive of over $285M in IFA revenue, and over $280M in Capital funding; oversight of workforce development and training for staff of over 1,400; contract management; asphalt testing and quality control. The candidate will interface on a managerial level with external City agencies such as the Mayor's Office of Management and Budget and the NYC Department of Citywide Administrative Services, and with internal NYC DOT units and divisions including Facilities, Personnel, Payroll, Budget, Litigation, Office of Equity Diversity, and Inclusion, Office of Labor Relations, Office of the Advocate, Office of Safety & Health, IT&Telecom, Learning Center, Agency Chief Contracting Officer, and executives of other Divisions; as well as architects, engineers, various types of vendors for goods and services, landlords/building management, union representatives, and members of community organizations. Evaluate and develop alternative solutions for problematic situations. Spearhead oversight of automation in various facets of the Division's operations. Oversee and ensure the integrity of document preparation and justification. The Assistant Commissioner reports directly to the Deputy Commissioner for NYC DOT Roadway Repair and Maintenance, represents the Deputy Commissioner in their absence, and performs other related managerial duties as required.

Details of NYC DOT Roadway Repair and Maintenance unit responsibilities under the jurisdiction of this position are as follows:

Resource Management: Oversees division-wide budgeting, fiscal reporting, procurement, capital project planning, funding, contract administration, and initiatives focused on efficiency, cost savings, improved operations, and accountability.
Administration: Directs human resources, fiscal management, training and development, safety and health, facilities, inventory, over 2,000 vehicle and equipment assignments, environmental compliance, policies, and administrative support for more than 1,400 employees across seven units and 35 subunits.
Technical Services, Innovation and Quality Assurance: Oversees asphalt testing and quality assurance, vendor plant inspections, contract compliance, engineering guidance, remediation of roadway conditions, in-house construction projects, and capital construction planning.

ADMINISTRATIVE MANAGER - 10025

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.