Staff Accountant- Special Projects

Jobs For the Future; Boston (MA); Hybrid; USD 68,000 - 85,000; Full time

Benefits offered by this job

Annual home office stipend

Office equipment provided

Job summary

Jobs for the Future is seeking a Staff Accountant, Special Projects to manage accounts payable, grant-related financial processes, and vendor payments. The role collaborates across program, grant, and accounting teams to ensure strong documentation and compliance in NetSuite.

The position supports cross-functional billing and reporting, with emphasis on timely payments and accurate accounting for nonprofit grants. Flexible location, primarily Boston area, with options for remote or hybrid work.

Qualifications

• 3–5 years of accounts payable experience in a fast-paced organization.
• Experience working on federal grants.
• Proficient in Microsoft Excel, Word, and database applications; familiarity with NetSuite is helpful.
• Experience working with nonprofit organizations or in cost accounting.
• Knowledge of general accounting principles and practices.
• Strong organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.
• Detail-oriented, collaborative, proactive, and committed to continuous learning.

Responsibilities

• Review vendor invoices for grant terms and internal requirements.
• Enter invoices into NetSuite with supporting documentation.
• Process accounts payable invoices within policy and timelines.
• Process weekly check runs for timely vendor payments.
• Resolve payment issues and respond to vendor inquiries.
• Monitor the AP email inbox and respond to questions.
• Submit online payments via vendor portals and record in accounting system.
• Process NetSuite journal entries as needed.

Skills

Accounts payable

Grant management

Excel

NetSuite

Nonprofit experience

General accounting principles

Communication skills

Multitasking

Detail-oriented

Education

Bachelor's degree in accounting

Tools

NetSuite

Excel

Job description

Jobs For the Future

Jobs for the Future is an Equal Opportunity Employer and is committed to diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Jobs for the Future requests priority referrals of Protected Veterans for this job opening, and all other externally posted company employment opportunities.

Position Location: Flexible

ApplyBy: August 22nd, 2026

About JFF

Jobs for the Future (JFF) drives transformation of the U.S. education and workforce systems to achieve economic advancement for all. Seeing that millions of people are unfairly shut out of quality jobs and the chance for a better life, our goal is to align education, workforce, and employment changemakers toward a shared North Star:By 2033,75 million peoplefacing systemic barriers to advancement will work in quality jobs.

To achieve that goal, we design solutions, scale best practices, influencepolicyand action, and invest in innovation. With a staff of more than200 people across the country working remotely and in offices in Boston (headquarters), Washington, DC, and Oakland, California, we operate at the national, state, and local levels, forging deep partnerships with employers, investors, entrepreneurs, policymakers, and education and workforce development providers to break down barriers and reimagine whats possible.

We're on a pathofongoing growth and expanding impact. We have an operating budget of $70million, andwerefunded by dozens of leading government agencies, foundations, and corporations. Learn more about JFF and join us as we build a future that worksfor everyone.

Equal Employment Opportunity at JFF

Inclusion, belonging, and well-being are core to JFFs North Star and mission, and we seek to invest in and learn from those who represent the communities we serve as it is important to the success of our work and the engagement of our staff members. We aim to cultivate a culture that centers the overall care, well-being, and success of the employee through flexible work hours, balanced workloads, professional development, and career advancement opportunities for all.

JFF is a fair chance employer and in alignment to our North Star, we hire based on qualifications, and experience, and we are committed to fair opportunity for all qualified candidates including those without a 4-year degree or formally incarnated individuals.

About thePosition

The Staff Accountant, Special Projectsis responsible forprocessing special project invoices and supporting compliant,timelyaccounts payable operations for Jobs for the Future (JFF). This role partners across program, grant, and accounting teams to manage vendor payments,maintainstrong documentation, and support grant-related financial processes.

WhatYou'llDo

Accounts Payable and Invoice Processing

• Review vendor invoices to ensure compliance with grant terms and internal requirements.
• Enter invoices into NetSuite and confirm that complete supporting documentation is attached.
• Process adequately documented accounts payable invoices in accordance with JFF policies and established timelines.
• Process weekly check runs to support timely vendor payments.
• Resolve payment issues and respond to vendor inquiries as needed.
• Monitor the accounts payable email inbox and respond to questions from JFF staff and vendors.
• Work within vendor portals to submit online payments and ensure timely recording in the accounting system.
• Process journal entries in NetSuite as needed, including entries related to online payments.

Vendor and Contract Management

• Maintain current vendor information on file, including W-9 documentation and ACH payment details.
• Build and manage strong relationships with internal staff and external vendors to provide excellent customer service.
• Update vendor contract information and track remaining payments against approved agreements.
• Process Forms 1099 for all eligible vendors.

Cross-Functional and Grant Support

• Partner with program staff and the Grant Management team to obtain invoice approvals for payment.
• Coordinate information sharing between JFF and the Prime organization, including regular payment reporting.
• Collaborate with the Director of AP & AR to support cash requests from Prime and drawdowns from the payment management system with appropriate reviews and approvals.
• Partner with Contracts and Grant Stewards teams to ensure procurement policies are followed.

WhoYouAre

The qualifications listed within the job description are intended as a guide and we do not expect candidates to bring all experiences and skills listed. Research supports that self-selecting out of potential professional opportunities is particularly common among individuals with identities that are marginalized in professional spaces. So, if you believe that you can meet the overall expectations of the position, we encourage you to apply so that we have an opportunity to learn more about you and the unique strengths you would bring to the work.

• You bring 3 to 5 years of relevant accounts payable experience in a fast-paced organization.
• Experience working on federal grants.
• You are proficient in Microsoft Excel, Microsoft Word, and database applications; familiarity with accounting software such as NetSuite is helpful.
• You have experience working with nonprofit organizations or in cost accounting.
• You have Knowledge of general accounting principles and practices.
• You possess strong organizational, analytical, and problem-solving skills.
• You have strong written and verbal communication skills.
• You have the ability to manage multiple priorities, work under pressure, and meet deadlines.
• You are Detail-oriented, collaborative, proactive, and committed to continuous learning.
• You bring [insert clear example(s) of what you expect a candidate to have done in their prior experience] (New hires at the [role level] level at JFF typically bring [x] years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions)
• You possess high energy and passion for JFFs mission and North Star, and the ability to apply JFFs core values to all areas of your work
• You are energized by stewarding JFFs inclusion, belonging, and well-being values and practices within your day-to-day work, including embracing and celebrating the di differences that each individual brings to JFF
• You value building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own

What We Offer

At JFF, we’re fueled by the desire to create a world where everyone has equal opportunity for economic advancement. Our team works hard to push the boundaries of what is possible, and in return, we provide a gratifying work experience, competitive salaries, and a comprehensive benefits program that includes flexibility and choice as core values in order to support people wherever they are in their lives and careers.

JFF has offices in Boston, Oakland, and Washington, DC; employees are welcome to use JFF office space to work in-person or hybrid, or completely remote. To improve the employee experience and promote productivity while working remotely, JFF offers an annual home office stipend to all regular full-time and part-time employees. In addition, new employees receive office equipment as needed.

The hiring range for this rol e is $68,000- $85,000 annually, in alignment to JFF managers salary and our compensation philosophy. Starting salaries for new hires will be determined based on a combination of the new hires relevant experience and market demands.

ToApply

As part of your application, please include your resume and a thoughtful cover letter, addressed to Izay Perdomo outlining how your skills and experience meet the qualifications of the position.

We are accepting applications through August 22nd, 2026(11:59pm). Applications submitted by that date will be reviewed, and candidates will receive updates on their candidacy the following week after application closure.

At JFF, were also committed to accessibility and want to ensure that everyone, including people with disabilities, can fully access and engage with our application and hiring process. If you are unable to complete this application due to a disabilityand/or have specific access/accommodation needs in order to fully participate in our hiring process, please contact us at [e-mail].

Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders.

Equal employment opportunity, including veterans and individuals with disabilities.

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