Grants Accountant

Jewish Family Service of Dallas; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation days

Federal and Jewish holidays

Paid parental leave

403(b) match

Job summary

Jewish Family Service of Dallas is seeking a Grants Accountant to oversee the financial management, compliance, reporting, and monitoring of grant-funded activities across the organization. This role collaborates with Finance, Development, Payroll, HR, and Program teams to ensure funds are administered correctly and reporting is accurate and timely.

The position focuses on grant contracts, reimbursement requests, audits, and cross-functional coordination to support strong fiscal stewardship and

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 3 years of nonprofit accounting and/or grant management experience required.
• Experience with nonprofit accounting systems and General Ledger management required.
• Experience managing federal and state grants strongly preferred.
• Experience with cost reimbursement grants and payroll allocations preferred.

Responsibilities

• Track, monitor, and report grant expenditure activities within the General Ledger.
• Create, maintain, and review grant fund codes and related accounting structures.
• Reconcile grant-related revenues and expenses to ensure accurate financial reporting.
• Monitor grant spending against approved budgets and funding restrictions.
• Prepare financial analyses and budget-to-actual reports for leadership and program teams.
• Review and track grant contracts, agreements, and award documents to ensure compliance with funding requirements.
• Prepare and submit reimbursement requests, invoices, financial reports, and supporting documentation for reimbursable grants.
• Maintain organized grant files and supporting documentation for audits, site visits, and monitoring reviews.
• Ensure compliance with federal, state, local, corporate, and foundation grant regulations and reporting requirements.
• Coordinate and maintain an updated schedule of grant reporting deadlines and deliverables in collaboration with grant writers and program leadership.
• Verify payroll expenses and personnel allocations related to grant-funded programs.
• Coordinate with Payroll and Human Resources to ensure accurate time and effort reporting.
• Ensure proper allocation methodologies are consistently applied and documented.
• Develop grant budgets for new funding proposals and renewals in partnership with program and development staff.
• Provide financial guidance and analysis during grant application and renewal processes.
• Assist leadership with forecasting and long-term planning for grant-funded programs.
• Communicate grant compliance requirements, allowable costs, and reporting expectations to departments across the organization.
• Provide guidance and support to program staff regarding grant administration and financial compliance.
• Partner with Development, Program Leadership, and Finance teams to support successful grant management.

Skills

Analytical skills

Organizational skills

Problem-solving

Attention to detail

Communication skills

Collaboration

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Sage Intacct

Microsoft Excel

Job description

Job Location: JFS Main Office - Dallas, TX 75248

Position Type: Full Time

Job Category: Professional Services

Position Summary

The Grants Accountant is responsible for overseeing the financial management, compliance, reporting, and monitoring of all grant‑funded activities across the organization. This role ensures compliance with federal, state/local, corporate, and foundation grant requirements while supporting strong fiscal stewardship and operational excellence. The Grants Accountant works collaboratively with Finance, Development, Payroll, Human Resources, and Program teams to ensure grant funds are properly administered, expenditures are allowable, and reporting requirements are met accurately and on time.

Responsibilities

Grant Financial Management

• Track, monitor, and report grant expenditure activities within the General Ledger.
• Create, maintain, and review grant fund codes and related accounting structures.
• Reconcile grant‑related revenues and expenses to ensure accurate financial reporting.
• Monitor grant spending against approved budgets and funding restrictions.
• Prepare financial analyses and budget‑to‑actual reports for leadership and program teams.

Grant Compliance & Reporting

• Review and track grant contracts, agreements, and award documents to ensure compliance with funding requirements.
• Prepare and submit reimbursement requests, invoices, financial reports, and supporting documentation for reimbursable grants.
• Maintain organized grant files and supporting documentation for audits, site visits, and monitoring reviews.
• Ensure compliance with federal, state, local, corporate, and foundation grant regulations and reporting requirements.
• Coordinate and maintain an updated schedule of grant reporting deadlines and deliverables in collaboration with grant writers and program leadership.

Payroll & Cost Allocation

• Verify payroll expenses and personnel allocations related to grant‑funded programs.
• Coordinate with Payroll and Human Resources to ensure accurate time and effort reporting.
• Ensure proper allocation methodologies are consistently applied and documented.

Budget Development & Financial Planning

• Develop grant budgets for new funding proposals and renewals in partnership with program and development staff.
• Provide financial guidance and analysis during grant application and renewal processes.
• Assist leadership with forecasting and long‑term planning for grant‑funded programs.

Cross‑Functional Collaboration

• Communicate grant compliance requirements, allowable costs, and reporting expectations to departments across the organization.
• Provide guidance and support to program staff regarding grant administration and financial compliance.
• Partner with Development, Program Leadership, and Finance teams to support successful grant management.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Minimum of 3 years of nonprofit accounting and/or grant management experience required.
• Experience with nonprofit accounting systems and General Ledger management required.
• Experience managing federal and state grants strongly preferred.
• Experience with accounting software Sage Intacct preferred.
• Experience in healthcare, behavioral health, human services, or Federally Qualified Health Center (FQHC) environments preferred.
• Experience with cost reimbursement grants and payroll allocations preferred.

Knowledge, Skills & Abilities

• Strong knowledge of nonprofit accounting principles and restricted fund accounting.
• Understanding of federal grant compliance regulations, including Uniform Guidance, preferred.
• Strong analytical, organizational, and problem‑solving skills.
• Excellent attention to detail and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Excel and financial reporting systems.
• Ability to collaborate effectively with cross‑functional teams.

What We Offer

• Health, dental, and vision insurance.
• Generous paid vacation days.
• Both federal and Jewish holidays.
• Paid parental leave.
• 403(b) match.

Employment Equality Statement

Jewish Family Service (JFS) is an equal opportunity employer, complying with all applicable Federal and state employment laws and regulations, that exists to provide professional, effective, and affordable mental health and social services that promote lifelong self‑sufficiency and well‑being for anyone in need. JFS is an E‑Verify participant.